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The business accounting software from Legler Systems Company is based on the client-server model, yet can be operated from a CD-ROM or USB flash drive, as well as a hard disk drive. The online business accounting software is composed of nine separate accounting systems or modules that can operate seamlessly in an integrated system or independently with import/export data capabilities. For example, the Accounts Payable System can be installed without the other online accounting modules.
New 2010 features of the business accounting software support real-time dashboards of different transactional metrics, separate report windows that enable the user to view a report at the same time as file updates are being entered in the original window, plus other enhancements as described in the Version 10.0 Summary. The 2009 accounting software features include mouse support and large screen (50x80) support, as documented in the Version 9.0 Summary. These business accounting systems can function with or without a mouse for greater user flexibility and productivity. Prior accounting software enhancements are described in Version 8.0 Summary.
The following online accounting modules are designed for small and midsize companies and can be implemented individually. The Database Control System from Legler Systems is required to support any of the business accounting modules.
A number of operating features are built into each business accounting module for operator convenience and ease-of-use, such as:
1. Use of function keys for faster operator input and special tasks.
2. Use of block-mode screens (25x80 or 50x80) for displaying all data fields at one time with the current entry field highlighted.
3. Ability to display the last record added or modified by entering a Trans-code of "Q" and pressing function key F2. Successive records are retrieved chronologically by system date each time function key F5 is pressed.
4. Automatic ID number lookup and assignment from the name initials of vendors, customers, employees and products. If duplicate name initials are found, then a pop-up window is displayed so the operator can select a specific vendor, customer, employee or product.
5. Automatic display of account code names when the account code is entered for on-the-fly verification.
6. Allow for date entry of 6 or 8 digits for Y2K compliance.
7. Online help on any field or error message can be displayed at any time in a separate help window by pressing function key F1.
8. When using a large screens (50x80), more information is displayed at one time without switching to a second screen.
9. The use of a mouse and function keys are operationally interchangeable for greater flexibility.
10. For real-time dashboard 4, the oldest ten open transactions are always displayed for possible follow-up action.
11. The accounting applications allow dynamic linking to switch between data entry procedures with a single key stroke (F7 key).
12. Comments or notes can be entered against a specific customer, vendor, order number, invoice number or PO number and then viewed at any time with one key stroke (F7 key).
A number of security features are designed into each business accounting module for improved audit control, accuracy and completeness of data stored in the online database, such as:
1. Control user access to a specific accounting application procedure, as defined in the User Control Record (procedure DB08).
2. Basic codes are predefined for use by the various accounting systems (e.g. GL account codes) for validation and easy maintenance.
3. Verification of the timing of accounting transactions by accessing a single Company Control Record (procedure DB03) that defines system-wide options, dates, accounting periods, company name, etc.
4. Consistent use of a transaction code (Trans-code) for disk file operations (query, add, modify and delete). Any attempt to add a duplicate record already in the database results in an error message.
5. Provide off-site backup by copying accounting data, programs and files to a CD-ROM, where the burned CD-ROM can be read on any PC to easily reprint accounting reports, yet not allow the original accounting data to be changed.
Some of the technical features incorporated into the design of each business accounting module for improved reliability, operational performance, design flexibility and ease of maintenance are highlighted below:
1. All video screens are displayed from a single sub-program that all accounting application programs call. A separate Format File defines each field on the screen, its prompt name, its relative position in the master record and the online help message number.
2. Data and support files can be distributed to different servers or client PCs for optimum performance and flexibility.
3. Master file input/output operations (read, write, rewrite, delete and record locking) are performed from a single sub-program that all accounting application programs call.
4. HP PCL laser printer support allows accounting reports to be printed in either portrait or landscape orientation, 8 or 10 characters per inch, or 6 or 8 lines per inch.
5. Accounting reports can be written to a disk file and viewed by using procedure 92V prior to physically printing the report. Procedure 92W shows reports in a separate report window that remains open until it is closed by the user. Mulitple report windows can be open at the same time.
6. Transaction logging of file updates or deleted records provides an audit trail of any changes to the database.
7. The same programs that access the online database can also access backup data on removable disk, USB flash drive or CD-ROM for archive and historical reporting.
8. Standard-size terminal screens (25x80) and large screens (50x80) are supported at the user level, where each user specifies the screen size to be deployed.
9. The newest accounting software features perform faster when running Microsoft Windows XP or Windows 7.
10. Data entry programs can be executed directly from the menu or from another data entry program that supports dynamic linking.
A few of the customization features applicable to each business accounting module can be easily activated to meet specific user requirements without modifying existing computer programs are listed below:
1. Provide a generalized report writer capability (procedure DB12) so the user can select, sort and print custom reports.
2. Provide multiple report selection prompts, so report content can be customized in the stardard accounting and management reports.
3. Modify data and field prompt names on any screen.
4. Add additional online help text about any field or error message.
5. Change date format (e.g. MO-DA-YR, YR.MO.DA or DA-MO-YR) on data entry screens and in report headings.
6. Change where data fields are displayed on the screen (e.g. move fields around).
7. System-wide option settings are used to define many different features, such as stub-over-check or check-over-stub format used in the Accounts Payable System and Payroll System.
8. Change screen colors at the user level.
9. The computer programs are modularly structure so that changes can be easily made, when necessary, to meet any unique requirements.
10. For real-time dashboard 2 (bar chart) of large transactions, the user defines the meaning of "large" by specifying a dollar amount in DB08.
The accounting software has evolved from a mainframe batch-oriented Accounts Payable System in the 1970's to a multi-user COBOL accounting application for mini-computers in the 1980's and to a full-featured multi-user client-server accounting software for the 1990's and beyond. The computer programs that make up the accounting systems are written in Micro Focus COBOL for easy porting, maintenance and customization.
This new generation of the COBOL accounting software supports multiple personal computers running all versions of Microsoft Windows from Windows 3.1 to Windows XP and now Windows 7 in a local area network (LAN) environment (Microsoft BackOffice Server, NetWare or LANtastic) or traditional timesharing on a UNIX-based platform, such as the IBM RS/6000 computer. Selected accounting systems have been ported to the HP-3000 computer using MPE.
The online business accounting software has been in day-to-day use at Legler Systems Company and other small businesses in Northern California for over 25 years. The current version supports online processing for fast database updating and reporting, yet provides batch processing capability where multiple online report requests can be made for later processing on a scheduled basis.
The business accounting software cost is described in the Software Price Sheet.
To receive additional information on one or more of these online accounting modules, please e-mail Bill Legler in the San Francisco Bay Area, California.
Legler Systems Company, developer of the online business accounting software, is located in the East Bay of the SF Bay Area in Northern California and provides local on-site support in Alameda County (major cities are Fremont, Oakland, Hayward and Berkeley), Contra Costa County (major cities are Concord, Antioch and Walnut Creek) plus other counties in California (CA). Free e-mail and telephone support is available throughout the United States (USA).