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The online accounting software from Legler Systems Company is composed of separate accounting modules that can operate seamlessly in an integrated system or independently with import/export data capabilities. These ten accounting modules are designed for small and midsize enterprises and cover the following functional areas:
- Accounts Payable System, - Accounts Receivable System,
- Order Entry System, - Check Reconciliation System,
- Payroll System, - Inventory Management System,
- General Ledger System, - Mailing List System,
- Fixed Asset System, - Database Control System.
The functional specifications for each application are described under each system link listed above. The general operational, security, technical and customization features of this online financial software are summarized below and apply to each application module.
SOFTWARE BACKGROUND:
The accounting software has evolved from a mainframe batch-oriented Accounts Payable System in the 1970's to a multi-user COBOL accounting software application for mini-computers in the 1980's and to a full-featured multi-user DOS accounting software for the 1990's and beyond. The latest version of this accounting software is written in MF COBOL. The Micro Focus COBOL programs simplify porting and maintenance activities.
This new generation of COBOL accounting software supports either multiple personal computers running all versions of Windows from Windows 3.1 to Windows Vista in a LAN environment (Microsoft BackOffice Server, NetWare or LANtastic) or traditional timesharing on a UNIX-based platform, such as the IBM RS/6000 computer. Selected accounting modules have been ported to the HP-3000 computer using MPE.
This online accounting software has been in day-to-day use at Legler Systems Company and other small businesses for over 25 years. The current version supports online processing for database updating and reporting, yet provides the capability to batch process multiple report requests for later processing on a scheduled basis.
The latest version of the Legler Systems accounting software includes new feautures described in the Version 8.0 Summary document.
USER-FRIENDLY OPERATIONAL FEATURES:
A number of operational features are built into each application module for operator convenience and ease-of-use, such as:
1. Use of function keys for faster operator input and special tasks.
2. Use of block-mode screens for displaying all data at one time with the current field highlighted.
3. Ability to display the last record added or modified by entering a Trans-code of "Q" and pressing function key F2. Successive records are retrieved chronologically by system date each time function key F5 is pressed.
4. Automatic ID number lookup and assignment from the name initials of vendors, customers, employees and products. If duplicate initials are found, then a pop-up window is displayed on the terminal so the operator can select a specific vendor, customer, employee or product.
5. Automatic display of account code names when the account code is entered for on-the-fly verification.
6. Allow for date entry of 6 or 8 digits for Y2K compliance.
AUDIT CONTROL AND SECURITY FEATURES:
A number of security features are designed into each financial module for improved audit control, accuracy and completeness of data stored in the online database, such as:
1. Control user access to a specific application procedure as defined in the User Control Record (DB08).
2. Predefinition of basic codes used by the various systems (e.g. account codes) for validation and easy maintenance.
3. Verification of the timing of accounting transactions by accessing a single Company Control Record (DB03) that defines system-wide options, dates, accounting periods, company name, etc.
4. Consistent use of a transaction code (Trans-code) for disk file operations (query, add, modify and delete). Any attempt to add a duplicate record already in the database results in an error message.
5. Provide off-site backup by coping accounting data, programs and files to a CD, where the burned CD can be read on any PC to easily reprint accounting reports, yet not allow the accounting data to be changed.
TECHNICAL SYSTEM DESIGN FEATURES:
The technical features incorporated into the design of each application module result in improved reliability, operational performance, design flexibility and ease of maintenance. The major design concepts are:
1. All video screens are displayed from a single sub-program that all application programs call. A separate Format File defines each field on the screen, its prompt name, its relative position in the master record and the online help message number.
2. Data files can be distributed to different servers or client PCs for optimum performance and flexibility.
3. Master file input/output operations (read, write, rewrite, delete, and record locking) are performed from a single sub-program that all application programs call.
4. HP PCL laser printer support allows accounting reports to be printed in either portrait or landscape orientation.
5. Reports can be written to a disk file and viewed on the terminal prior to physically printing the report.
6. Transaction logging of file updates or deleted records provides an audit trail of any changes to the database.
7. The same programs that access the online database also access data on removable disk or CD-ROM for archive and historical reporting.
CUSTOMIZATION FEATURES:
The customization features applicable to each accounting module can be easily activated to meet specific user requirements without modifying existing computer programs, such as:
1. Provide a generalized report writer capability (DB12) so the user can select and print custom reports.
2. Change screen colors at the user level.
3. Modify data and prompt names on any screen.
4. Add additional online help text about any field or error message.
MORE INFORMATION:
To receive additional information on this online accounting software, please e-mail Bill Legler in the San Francisco Bay Area, Califorina.