| Legler Systems Company | | | Summary | | | Contact Us | | | Help | | | Home | | |
The online accounting software from Legler Systems Company is based on the client-server model, yet can be operated from a CD-ROM or USB flash drive. The online accounting software is composed of nine separate accounting modules that can operate seamlessly in an integrated system or independently with import/export data capabilities.
New 2009 accounting software features include mouse support and large screen (50x80) support as documented in the Version 9.0 Summary. Prior software enhancements are described in Version 8.0 Summary.
The following accounting modules are designed for small and midsize companies and can be implemented individually. The Database Control System is required to support all other accounting modules.
- Accounts Payable System, - Accounts Receivable System,
- Order Entry System, - Check Reconciliation System,
- Payroll System, - Inventory Management System,
- General Ledger System, - Mailing List System,
- Fixed Asset System, - Database Control System.
The functional specifications for each accounting system is described under the link shown. The general operational, security, technical and customization features of this online accounting software are summarized below and apply to each application module.
The accounting software has evolved from a mainframe batch-oriented Accounts Payable System in the 1970's to a multi-user COBOL accounting application for mini-computers in the 1980's and to a full-featured multi-user client-server accounting software for the 1990's and beyond. The computer programs that make up the accounting systems are written in Micro Focus COBOL for easy porting, maintenance and customization.
This new generation of the COBOL accounting software supports multiple personal computers running all versions of Microsoft Windows from Windows 3.1 to Windows XP in a local area network (LAN) environment (Microsoft BackOffice Server, NetWare or LANtastic) or traditional timesharing on a UNIX-based platform, such as the IBM RS/6000 computer. Selected accounting systems have been ported to the HP-3000 computer using MPE.
The online accounting software has been in day-to-day use at Legler Systems Company and other small businesses in Northern California for over 25 years. The current version supports online processing for fast database updating and reporting, yet provides batch processing capability where multiple online report requests can be made for later processing on a scheduled basis.
A number of operating features are built into the accounting modules for operator convenience and ease-of-use, such as:
1. Use of function keys for faster operator input and special tasks.
2. Use of block-mode screens (25x80) for displaying all data fields at one time with the current entry field highlighted.
3. Ability to display the last record added or modified by entering a Trans-code of "Q" and pressing function key F2. Successive records are retrieved chronologically by system date each time function key F5 is pressed.
4. Automatic ID number lookup and assignment from the name initials of vendors, customers, employees and products. If duplicate name initials are found, then a pop-up window is displayed so the operator can select a specific vendor, customer, employee or product.
5. Automatic display of account code names when the account code is entered for on-the-fly verification.
6. Allow for date entry of 6 or 8 digits for Y2K compliance.
7. Online help on any field or error message can be displayed at any time in a separate help window by pressing function key F1.
A number of security features are designed into the accounting modules for improved audit control, accuracy and completeness of data stored in the online database, such as:
1. Control user access to a specific application procedure as defined in the User Control Record (procedure DB08).
2. Basic codes are predefined for use by the various accounting systems (e.g. account codes) for validation and easy maintenance.
3. Verification of the timing of accounting transactions by accessing a single Company Control Record (procedure DB03) that defines system-wide options, dates, accounting periods, company name, etc.
4. Consistent use of a transaction code (Trans-code) for disk file operations (query, add, modify and delete). Any attempt to add a duplicate record already in the database results in an error message.
5. Provide off-site backup by copying accounting data, programs and files to a CD-ROM, where the burned CD-ROM can be read on any PC to easily reprint accounting reports, yet not allow the original accounting data to be changed.
The technical features incorporated into the design of the accounting modules result in improved reliability, operational performance, design flexibility and ease of maintenance. The major design concepts are:
1. All video screens are displayed from a single sub-program that all application programs call. A separate Format File defines each field on the screen, its prompt name, its relative position in the master record and the online help message number.
2. Data and support files can be distributed to different servers or client PCs for optimum performance and flexibility.
3. Master file input/output operations (read, write, rewrite, delete and record locking) are performed from a single sub-program that all application programs call.
4. HP PCL laser printer support allows accounting reports to be printed in either portrait or landscape orientation, 8 or 10 characters per inch, or 6 or 8 lines per inch.
5. Accounting reports can be written to a disk file and viewed by using procedure 92V prior to physically printing the report.
6. Transaction logging of file updates or deleted records provides an audit trail of any changes to the database.
7. The same programs that access the online database can also access backup data on removable disk, USB flash drive or CD-ROM for archive and historical reporting.
The custom features applicable to the accounting modules can be easily activated to meet specific user requirements without modifying existing computer programs, such as:
1. Provide a generalized report writer capability (procedure DB12) so the user can select, sort and print custom reports.
2. Change screen colors at the user level.
3. Modify data and field prompt names on any screen.
4. Add additional online help text about any field or error message.
5. Change date format (e.g. MO-DA-YR or YR.MO.DA) on data entry screens and in report headings.
6. Change where data fields are displayed on the screen (e.g. move fields around).
To receive additional information on one or more of these online accounting modules, please e-mail Bill Legler in the San Francisco Bay Area, California.
Legler Systems Company, developer of the online accounting software, is located in the East Bay of the SF Bay Area in Northern California and provides local on-site support in Alameda County (major cities are Oakland, Fremont, Hayward and Berkeley), Contra Costa County (major cities are Concord, Antioch and Walnut Creek) and other counties in California (CA). E-mail support is available throughout the United States (USA).