| Legler Systems Company | | | ML System | | | Contact Us | | | Help | | | Home | | |
The Mailing List System (MLS) from Legler Systems Company is based on the client-server model and supports many special features for handling the mailing list function in small businesses and midsize companies. This customizable software can be run as a stand-alone business application or integrated with other accounting modules, such as Accounts Payable System, Accounts Receivable System and Payroll System.
New 2010 features of the ML software support real-time dashboards for name and address transactions and separate report windows that enable the user to view a report at the same time as performing data entry operations in the original window, as described in the Version 10.0 Summary document. These real-time dashboards are shown below the mailing list menu when using large screens. The 2009 mailing list software features include mouse support and large screen (80x50) support, as described in the Version 9.0 Summary document. This mailing list system can function with or without a mouse for greater user flexibility and productivity. Prior software enhancements are described in Version 8.0 Summary. The newest mailing list software features execute faster when running Microsoft Windows XP or Windows 7.
Custom versions of the online MLS software have been in day-to-day operation in small businesses in Northern California for over 25 years.
The online mailing list (ML) user procedures are identified on the Mailing List menu shown below. Before any ML procedure can be run, the user must first sign-on by entering a valid User-ID and password. To start a specific ML procedure, enter the 2-digit number associated with that user procedure.
------------------------------------------------------------------------- | MAILING LIST SYSTEM MENU (2010) 09-04-2010 13:46 | |=========================================================================| | | | No Procedure Name No Procedure Name | | -- -------------------------- -- --------------------------- | | 01 - Enter Name Address Records 08 - Process ML Batch Input | | 02 - Select And Sort Names 09 - Reformat AR AP PR Records | | 03 - Print Label Counts By ZIP 10 - Build Mailing Chains | | 04 - Print Mailing List Report 11 - Purge Old ML Records | | 05 - Print Mailing Labels 12 - Import/export PC ASCII File | | 06 - Inquire By Name 92 - Redefine System Printer | | 07 - Print Computer Letters 94 - Search ML System | | 99 - End ML Menu | | | | Enter ML Procedure Number.......[ ] | | | |=========================================================================| | F1=Help F2=Enter F9=Print F10=Exit | -------------------------------------------------------------------------
Data entry procedure ML01 displays fields that comprise each record and performs online file update functions (add, modify and delete). A Name Address Record (name and address information) must be entered into the ML System before any mailing labels or computer letters can be printed. Procedure ML12 is used to reformat pc files into the Name Address Record for subsequent input by procedure ML08.
Vendor, customer, and employee name and address information can be extracted from the Accounts Payable System, Accounts Receivable System and Payroll System and reformatted into Name Address Records and added to the ML System by procedure ML09.
Inquiry procedure ML06 displays a group of selected names on the terminal.
Reporting procedures ML03 and ML04 print reports on line printers (computer-size paper) or laser printers (letter-size paper). Procedure ML05 is used to print mailing labels of various sizes. Computer letters printed by procedure ML07 are printed on letter-size paper. Before any of these reports can be printed, procedure ML02 must be executed to select and sort the Name Address Records by ZIP code. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options (e.g. ZIP code). Procedures ML02, ML08, ML09, ML10, ML11 and ML12 print a one-page control report showing the number of records processed for audit trail purposes.
The ML procedures identified on the Mailing List menu are described in the ML Menu Procedures document.
In addition to the operational, security and technical features mentioned in the Accounting Software Summary, some key functional features of this mailing list software are highlighted below:
1. Existing mailing lists can be easily imported and exported using procedure ML12 for easy contact address management.
2. The ML System software handles multiple mailing lists with each list defined by a unique List code, which is user defined by Code Definition Records (DB01) for maximum flexibility.
3. Automatic assignment of name-ID numbers to a name for subsequent reference in updating a specific record, such as an address change. Name initials can be used to retrieve a record by ML01.
4. The US ZIP code can be either 5-digits or 9-digits. The Canadian ZIP code is supported.
5. Flexible reporting capability allows the user to request and print 30 different mailing list reports, including mailing labels by ML procedure ML05.
6. For real-time dashboard 1, a daily (or monthly) bar chart of the number of name-address transactions is shown under the mailing list menu. Up to 4 different real-time dashboards can be displayed.
The online ML software references three records in the Database Control System (required) to control basic system functions (Company Control Record), to verify User-IDs (User Control Record) and to validate the List code and other user definable codes (Code Definition Records).
The ML System references master records in the Accounts Payable System, Accounts Receivable System and Payroll System to print mailing labels, memos or computer letters to vendors, customers and employees. These three systems are optional.
The ML software supports dynamic linking to data entry procedures (such as ML06 to ML01) with a single key stroke (function key F7. Dynamic linking to existing NOTES (DB17) on a name-ID is done with one or two key strokes (F7).
The Mailing List System operates on any x86 personal computer (pc) in the Command Prompt window using Microsoft Windows XP, Windows 7, Windows 98 and Windows 3.1 in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the location of all files on the client or server. Additionally, the MLS software can be run on a single stand-alone pc or on a UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system.
The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the ML executable programs. The Windows mailing list programs are the same as the DOS mailing list programs for compatibility. For historical reporting, the same ML executable programs can be run from a removable disk, such as a CD-ROM or USB flash drive.
The Database Control System from Legler Systems Company is required to support the ML System. The ML source programs are written in COBOL, the most widely used business programming language. All ML COBOL programs allow the user to define different date formats (MODAYR or YRMODA) for data entry and reporting purposes, as well as other system-wide options defined in the Company Control Record (DB03).
The ML System software cost is identified in the Software Price Sheet.
Other online accounting modules are listed in the Accounting Software Summary document.
To request sample reports and screen formats, General Information Manual or free pc demo on CD-ROM of the ML System, please e-mail Bill Legler in the San Francisco Bay Area, California.
Legler Systems Company, developer of the online Mailing List software, is located in the East Bay of the SF Bay Area in Northern California and provides local on-site MLS software support in Alameda County (major cities are Oakland, Fremont, Hayward and Berkeley), Contra Costa County (major cities are Concord, Antioch and Walnut Creek) and other counties in California (CA). Free E-mail support is available throughout the United States.