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The Payroll System from Legler Systems supports multiple online users with many special features for handling the payroll processing for hourly and salaried employees in small and midsize enterprises. This customizable software can be run as a stand-alone accounting application or integrated with other financial modules, such as the Check Reconciliation and General Ledger Systems.
Online payroll (PR) procedures are identified on the Payroll Menu shown below. Before any computer procedure can be run, the user must first sign-on by entering a valid User-ID and password. To start a specific PR procedure, enter the 2-digit number associated with that procedure.
PAYROLL MENU:
------------------------------------------------------------------------- | PAYROLL SYSTEM MENU (2005) 01-31-2005 13:23 | |=========================================================================| | | | No Procedure Name No Procedure Name | | -- ------------------------------- -- ---------------------------- | | 01 - Enter Labor Detail Records 10 - Inquire Employee History | | 02 - Print Labor Edit Report 11 - Enter Employee Master Record | | 03 - Print Hours Distribution Report 12 - Print Employee Master List | | 04 - Calculate Payroll Amounts 13 - Print Annual W-2 Forms | | 05 - Print Payroll Checks 14 - Load Payroll Tax Rates File | | 06 - Print Payroll Register 15 - Print Vacation Accrual Report| | 07 - Print General Payroll Report 16 - Purge Old PR Records | | 08 - Adjust Prior Payroll 17 - Print PR Distribution Report | | 09 - Post Payroll To GL System 18 - Print Employer Reports | | 92 - Redefine System Printer | | 99 - End PR Menu | | | | Enter PR Procedure Number.......[ ] | | | |=========================================================================| | F1=Help F2=Enter F9=Print F10=Exit | -------------------------------------------------------------------------
Data entry procedures PR01 and PR11 display fields that comprise each record and perform online file update functions (add, modify and delete). An Employee Master Record (name and address information) must be entered into the PR System before any pay checks can be printed. Any payroll adjustments are entered online by procedure PR01 must be processed by procedure PR09.
Inquiry procedures PR10 and PR07 display hours worked and dollar information on the terminal for employees in the system. The General Payroll Report is also used for quarterly reporting to IRS.
Reporting procedures PR02, PR03, PR06, PR07, PR08, PR12, PR15, and PR17 print reports on line printers (computer-size paper) or laser printers (letter-size paper). Procedure PR05 prints employee payroll checks on multipurpose stock forms. Procedure PR13 prints annual W-2 forms or creates a diskette based upon SSA specifications. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options. Procedures PR04, PR08, PR09, PR14 and PR16 print a one-page control report showing the number of records processed for audit trail purposes. Procedure PR18 prints the employer reports (IRS 940, IRS 941 and California DE-6).
New federal and state payroll tax rates are entered into the Payroll system each year using procedure PR14. Procedure PR04 uses these rates when performing the employee tax calculations for each regular pay period.
Redefine system printer procedure PR92 allows the user to redefine where the reports are to be printed. If a disk file is specified, the report is written to disk from which it can be displayed in a pop-up report window (92V) and then printed on paper by pressing function key F9.
PAYROLL SYSTEM FEATURES:
In addition to the operational, security and technical features described in the Accounting Software Summary, some key functional features of the payroll module are highlighted below:
1. Print check amount text on the check for anti-fraud protection.
2. Perform federal and state payroll calculations.
3. Automatic assignment of labor expense account codes from the Employee Master Record to minimize data entry time by PR accounting procedure 01.
4. Automatic vacation accrual (paid time off) based upon hours worked.
5. Flexible reporting capability allows the user to request and print 54 different payroll reports.
PAYROLL SYSTEM INTERFACE CAPABILITIES:
The online PR software references three records in the Database Control System to control basic system functions (Company Control Record), to verify User-IDs (User Control Record) and to validate Hour-Codes and other user definable codes (Code Definition Records).
The PR System references records in the Order Entry System (optional) to verify job or order numbers associated with labor transactions.
The PR System software formats and outputs General Journal Records (PR09) to either an export Transfer File or directly into the General Ledger System (optional).
The PR System formats and writes Check Records (PR05) directly into the online Check Reconciliation System (optional).
HARDWARE AND SOFTWARE REQUIREMENTS:
The Payroll System (PRS) runs on any compatible 386 or higher PC or UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system. The PRS software operates on personal computers running all versions of Windows from Windows 3.1 to Windows Vista in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the location of all files on the client or server. The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the DOS executable programs of the PRS COBOL software.
The Database Control System from Legler Systems Company is required to support the PR System. The PR source programs are written in COBOL for easy maintenance and portability. More business software is written in the COBOL language than any other programming language. All PR COBOL programs are Year 2000 compliant and allow the user to define different date formats (MO-DA-YR or YRMODA) for data entry and reporting purposes.
MORE INFORMATION AVAILABLE:
To request all sample reports and screen formats, a General Information Manual or PC demo on CD-ROM of the PR System, please e-mail Bill Legler in the San Francisco Bay Area, California.
New software features are described in the Version 8.0 Summary document.
The PR System software cost is identified in the Software Price Sheet.
Custom versions of the PRS software have been in day-to-day operation for the past 25 years.