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The Payroll System (PRS) from Legler Systems is based on the client-server model and supports many special features for handling the payroll processing for hourly and salaried employees in small businesses and midsize companies. This customizable software can be run as a stand-alone accounting application or integrated with other financial modules, such as the Check Reconciliation System and General Ledger System.
New 2009 PR software features include mouse support and large screen (80x50) support, as described in the Version 9.0 Summary document. This payroll system functions with or without a mouse for greater user flexibility and productivity. Prior software enhancements are described in Version 8.0 Summary. The newest payroll software features perform faster when running Microsoft Windows XP or Windows 7.
Custom versions of the online PRS software have been in day-to-day operation in small businesses in Northern California for over 25 years.
The online payroll (PR) user procedures are identified on the Payroll menu shown below. Before any PR procedure can be run, the user must first sign-on by entering a valid User-ID and password. To start a specific PR procedure, enter the 2-digit number associated with that user procedure.
-------------------------------------------------------------------------- | PAYROLL SYSTEM MENU (2010) 09-04-2010 13:34 | |==========================================================================| | | | No Procedure Name No Procedure Name | | -- ------------------------------- -- ----------------------------- | | 01 - Enter Labor Detail Records 11 - Enter Employee Master Record | | 02 - Print Labor Edit Report 12 - Print Employee Master List | | 03 - Print Hours Distribution Report 13 - Print Annual W-2 Forms | | 04 - Calculate Payroll Amounts 14 - Load Payroll Tax Rates File | | 05 - Print Payroll Checks 15 - Print Vacation Accrual Report | | 06 - Print Payroll Register 16 - Purge Old PR Records | | 07 - Print General Payroll Report 17 - Print PR Distribution Report | | 08 - Adjust Prior Payroll 18 - Print Employer Reports | | 09 - Post Payroll To GL System 92 - Redefine System Printer | | 10 - Inquire Employee History 94 - Search PR System | | 99 - End PR Menu | | | | Enter PR Procedure Number.......[ ] | | | |==========================================================================| | F1=Help F2=Enter F9=Print F10=Exit | --------------------------------------------------------------------------
Data entry procedures PR01 and PR11 display fields that comprise each record and perform online file update functions (add, modify and delete). An Employee Master Record (name and address information) must be entered into the PR System before any employee payroll checks with payroll check stubs are printed. Any payroll adjustments are entered online by procedure PR01 must be processed by procedure PR08.
Inquiry procedures PR10 and PR07 display hours worked and dollar information on the terminal for employees in the system. The General Payroll Report is also used for quarterly reporting to IRS.
Reporting procedures PR02, PR03, PR06, PR07, PR08, PR12, PR15, and PR17 print reports on line printers (computer-size paper) or laser printers (letter-size paper). Procedure PR05 is run to print payroll checks on multi-purpose stock forms. Procedure PR13 prints annual W-2 forms or creates a diskette based upon SSA specifications. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options. Procedures PR04, PR08, PR09, PR14 and PR16 print a one-page control report showing the number of records processed for audit trail purposes. Procedure PR18 prints the employer reports (IRS 940, IRS 941 and California DE-6).
New federal and California state payroll tax rates are entered into the Payroll System each year using procedure PR14. Procedure PR04 uses these tax rates when performing the payroll tax calculation for each regular pay period.
The PR procedures identified on the Payroll menu are described in the PR Menu Procedures document.
In addition to the operational, security and technical features described in the Accounting Software Summary, some key functional features of the payroll module are highlighted below:
1. Print the check amount text on the employee payroll check for anti-fraud protection.
2. Perform federal and state payroll calculations.
3. Automatic assignment of GL labor expense account codes from the Employee Master Record to minimize data entry time by procedure PR01. Recording labor expense data follows the standard GL account code structure of either a 4-digit account code or 6-digit account code plus department number (System-Option-26 in DB03).
4. Automatic vacation accrual (paid time off) based upon hours worked.
5. Maintain control over check numbers used, so that missing checks can be identified each time the print payroll checks procedure PR05 is run.
6. Identify the employee gross pay and all payroll deductions on the payroll check stub.
7. Flexible reporting capability allows the user to request and print 54 different payroll reports, including employee payroll checks with payroll check stub by procedure PR05.
The online PR software references three records in the Database Control System (required) to control basic system functions (Company Control Record), to verify User-IDs (User Control Record) and to validate Hour-Codes, GL labor expense accounts and other user definable codes (Code Definition Records).
The PR System references records in the Order Entry System (optional) to verify job or order numbers associated with labor transactions.
The PR System software formats and outputs General Journal Records (PR09) to either an export Transfer File for input to another computerized GL system or directly into the General Ledger System (optional). The General Journal Records contain the dollar amounts associated with each GL account code.
The PR System formats and writes Check Records (procedure PR05) directly into the online Check Reconciliation System (optional).
The PR software supports dynamic linking between data entry procedures (such as PR01 to PR11) with a single key stroke (function key F7).
The Payroll System operates on any x86 personal computer (pc) in the Command Prompt window using Microsoft Windows XP, Windows 7, Windows 98 and Windows 3.1 in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the location of all files on the client or server. Additionally, the PRS software can be run on a single stand-alone pc or on a UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system.
The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the PR executable programs. The Windows payroll programs are the same as the DOS payroll programs for compatibility. For historical reporting, the same PR executable programs can be run from a removable disk, such as a CD-ROM or USB flash drive.
The Database Control System from Legler Systems Company is required to support the PR System. The PR source programs are written in COBOL, the most widely used business programming language. All PR COBOL programs allow the user to define different date formats (MODAYR or YRMODA) for data entry and reporting purposes, as well as other system-wide options defined in the Company Control Record (DB03).
The PR System software cost is identified in the Software Price Sheet.
Other online accounting modules are listed in the Accounting Software Summary document.
To request sample reports and screen formats, General Information Manual or free pc demo on CD-ROM of the PR System, please e-mail Bill Legler in the San Francisco Bay Area, California.
Legler Systems Company, developer of the online Payroll software, is located in the East Bay of the SF Bay Area in Northern California and provides local on-site PRS software support in Alameda County (major cities are Oakland, Fremont, Hayward and Berkeley), Contra Costa County (major cities are Concord, Antioch and Walnut Creek) and other counties in California (CA). Telephone and e-mail support is available throughout the United States (USA).