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The Accounts Receivable System from Legler Systems supports multiple online users with many special features for handling the accounts receivable and cash collection functions in small and midsize enterprises. This customizable online software can be run as a stand-alone accounting application or integrated with other financial modules, such as the Order Entry and General Ledger Systems.
Online accounts receivable (AR) procedures are identified on the Accounts Receivable Menu shown below. Before any computer procedure can be run, the user must first sign-on by entering a valid User-ID and password. To start a specific AR procedure, enter the 2-digit number associated with that procedure.
ACCOUNTS RECEIVABLE MENU:
------------------------------------------------------------------------- | ACCOUNTS RECEIVABLE SYSTEM MENU (2005) 01-31-2005 13:24 | |=========================================================================| | | | No Procedure Name No Procedure Name | | -- -------------------------------- -- --------------------------- | | 01 - Enter Customer Master Records 10 - Inquire Customer Status | | 02 - Enter Customer Invoice Records 11 - Print Statement Of Account | | 03 - Enter Cash Receipts 12 - Print Past Due Notice | | 04 - Print Cash Receipts Report 13 - Purge Old AR Records | | 05 - Print Customer Invoice Report 14 - Process AR Batch Input | | 06 - Print Customer Master List 15 - Inquire Cust. History By Mo | | 07 - Print Aged Receivables Report 16 - Print Outstanding Invoices | | 08 - Print AR Distribution Report 17 - Print Customer History Rpt | | 09 - Post Receivables To GL System 18 - Enter Customer Payment | | 92 - Redefine System Printer | | 99 - End AR Menu | | | | Enter AR Procedure Number.......[ ] | | | |=========================================================================| | F1=Help F2=Enter F9=Print F10=Exit | -------------------------------------------------------------------------
Data entry procedures AR01, AR02 and AR03 display fields that comprise each record and perform online file update functions (add, modify and delete). A Customer Master Record (name and address information) must be entered into the AR System before customer invoices and customer cash receipt data can be processed. If customer invoices were printed by another system, they can be imported into the AR System using procedure AR14. Procedure AR18 allows a single payment to be applied to multiple customer invoices at one time.
Inquiry procedures AR10 and AR15 display paid or unpaid invoice information for a specific customer and time period. Inquire Customer History (AR15) shows a one-screen summary by month for 5 years of customer payment history or invoice totals.
Reporting procedures AR04, AR05, AR06, AR07, AR08, AR16 and AR17 print reports on line printers (computer-size paper) or laser printers (letter-size paper). Customer statements (AR11) and Past Due Notices (AR12) are printed on preprinted forms or blank letter-size paper with optional logo. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options. Procedures AR09, AR13 and AR14 print a one-page control report showing the number of records processed for audit trail purposes.
Redefine system printer procedure AR92 allows the user to redefine where the reports are to be printed. If a disk file is specified, the report is written to disk from which it can be displayed in a pop-up report window (92V) and then printed on paper by pressing function key F9.
ACCOUNTS RECEIVABLE SYSTEM FEATURES:
In addition to the operational, security and technical features mentioned in the Accounting Software Summary, some key functional features of this accounts receivable software are highlighted below:
1. Handle up to four partial payments for a single customer invoice when processing customer cash receipts.
2. Calculate a finance charge on past due accounts.
3. Automatic assignment of GL revenue account codes from the Customer Master Record to minimize data entry time by AR accounting procedure 02.
4. Automatic roll-over of yearly sales totals in the Customer Master Record to avoid special year-end clerical steps.
5. Handle a customer prepayment prior to invoice entry.
6. Flexible reporting capability allows the user to request and print 44 different accounts receivable reports.
ACCOUNTS RECEIVABLE SYSTEM INTERFACE CAPABILITIES:
The online AR software references three records in the Database Control System to control basic system functions (Company Control Record), to verify User-IDs (User Control Record) and to validate credit and other user definable codes (Code Definition Records).
The AR System software formats and outputs General Journal Records (AR09) to either an export Transfer File or directly into the General Ledger System (optional).
The AR System accepts Customer Invoice Records from an import Transfer File (AR14) or directly from the Order Entry System (optional).
HARDWARE AND SOFTWARE REQUIREMENTS:
The Accounts Receivable System (ARS) runs on any compatible 386 or higher PC or UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system. The ARS software operates on personal computers running all versions of Windows from Windows 3.1 to Windows Vista in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the disk location of all files on the client or server. The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the DOS executable programs of the ARS COBOL software.
The Database Control System from Legler Systems Company is required to support the AR System. The AR source programs are written in COBOL for easy maintenance and portability. More business software is written in the COBOL language than any other programming language. All AR COBOL programs are Year 2000 compliant and allow the user to define different date formats (MO-DA-YR or YRMODA) for data entry and reporting purposes.
MORE INFORMATION AVAILABLE:
To request all sample reports and screen formats, a General Information Manual or PC demo on CD-ROM of the AR System, please e-mail Bill Legler in the San Francisco Bay Area, California.
New software features are described in the Version 8.0 Summary document.
The AR System software cost is identified in the Software Price Sheet.
Custom versions of the ARS software have been in day-to-day operation for the past 25 years.