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The Inventory Management System from Legler Systems supports multiple online users with many special features for handling the inventory control function in small and midsize businesses. This customizable software can be run as a stand-alone accounting application or integrated with other financial modules, such as the Order Entry System.
Online inventory management (IM) procedures are identified on the Inventory Management Menu shown below. Before any computer procedure can be run, the user must first sign-on by entering a valid User-ID and password. To start a specific IM procedure, enter the 2-digit number associated with that procedure.
INVENTORY MANAGEMENT MENU:
------------------------------------------------------------------------- | INVENTORY MANAGEMENT SYSTEM MENU (2005) 01-31-2005 13:31 | |=========================================================================| | | | No Procedure Name No Procedure Name | | -- ------------------------------ -- ---------------------------- | | 01 - Enter Product Activity Records 10 - Inquire Stock History | | 02 - Print Product Detail Report 11 - Print Shelf Labels | | 03 - Print Stock Status Report 12 - Print Inventory Packing List | | 04 - Print Inventory Master List 13 - Print Product Activity Report| | 05 - Update Inventory From Orders 14 - Purge Old IM Records | | 06 - Calculate Inventory Balances 15 - Process IM Batch Input | | 07 - Print Stock Analysis Report 16 - Print Price List | | 08 - Print Stock Replenishment Rpt 92 - Redefine System Printer | | 09 - Enter Product Master Record 99 - End IM Menu | | | | Enter IM Procedure Number.......[ ] | | | |=========================================================================| | F1=Help F2=Enter F9=Print F10=Exit | -------------------------------------------------------------------------
Data entry procedures IM01 and IM09 display fields that comprise each record and perform online file update functions (add, modify and delete). A Product Master Record (name and price information) must be entered into the IM System before any inventory transactions (purchases and sales) can be processed for an item number. If inventory transactions are created by other systems, they can be imported into the IM System using procedure IM15.
Inquiry procedure IM10 displays all transactions affecting an item in inventory showing the most recent activity first.
Reporting procedures IM02, IM03, IM04, IM07, IM08, IM13 and IM16 print reports on line printers (computer-size paper) or laser printers (letter-size paper). Procedure IM11 prints shelf item labels are printed on label forms. Procedure IM12 prints the inventory packing list for an order on preprinted forms or blank letter-size paper. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options. Procedures IM05, IM06, IM14 and IM15 print a one-page control report showing the number of records processed for audit trail purposes.
Calculate inventory balances procedure IM05 reads in and out inventory transactions (Product Activity Records) for a specified date range and updates the Product Master Record. Procedure IM06 can be run at any time.
Redefine system printer procedure IM92 allows the user to redefine where the reports are to be printed. If a disk file is specified, the report is written to disk from which it can be displayed in a pop-up report window (92V) and then printed on paper by pressing function key F9.
INVENTORY MANAGEMENT SYSTEM FEATURES:
In addition to the operational, security and technical features mentioned in the Accounting Software Summary, some key functional features of the inventory management module are highlighted below:
1. Inventory value can be computed at any time based upon LIFO, FIFO, or average cost of an item by IM accounting procedure 06.
2. Basic parameters affecting the economic order quantity calculation (EOQ) and stocck reorder point calculation can be overridden by the user.
3. The inventory can be divided into groups by defining an Item-Group code which is user definable.
4. Multiple warehouses are supported.
5. Flexible reporting capability allows the user to request and print 47 different inventory management reports.
INVENTORY MANAGEMENT SYSTEM INTERFACE CAPABILITIES:
The online IM software references three records in the Database Control System to control basic system functions (Company Control Record), to verify User-IDs (User Control Record), and to validate inventory groups and other user definable codes (Code Definition Records).
The IM System accepts sales input directly from the Order Entry System (optional) by executing procedure IM05.
The IM System software references Customer Master Records when printing packing lists (IM12) and sales information (IM01), as well as Vendor Master Records for product purchases (IM01). These optional records are maintained by the Order Entry System and Accounts Payable System (optional).
HARDWARE AND SOFTWARE REQUIREMENTS:
The Inventory Management System (IMS) runs on any compatible 386 or higher PC or UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system. The IMS software operates on personal computers running all versions of Windows from Windows 3.1 to Windows Vista in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the location of all files on the client or server. The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the DOS executable programs of the IMS COBOL software.
The Database Control System from Legler Systems Company is required to support the IM System. The IM source programs are written in COBOL for easy maintenance and portability. More business software is written in the COBOL language than any other programming language. All IM COBOL programs are Year 2000 compliant and allow the user to define different date formats (MO-DA-YR or YRMODA) for data entry and reporting purposes.
MORE INFORMATION AVAILABLE:
To request all sample reports and screen formats, a General Information Manual or PC demo on CD-ROM of the IM System, please e-mail Bill Legler in the San Francisco Bay Area, California.
New software features are described in the Version 8.0 Summary document.
The IM System software cost is identified in the Software Price Sheet.
Custom versions of the IMS software have been in operation for 15 years.