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The Fixed Asset System from Legler Systems is based on the client-server model and supports many special features for handling the company assets (property and equipment) and depreciation accounting in small and midsize companies. This customizable online software can be run as a stand-alone accounting application or integrated with other financial modules, such as the General Ledger System.
New 2009 FA software features include mouse support and large screen (50x80) support, as described in the Version 9.0 Summary document. This fixed asset system functions with or without a mouse for greater user flexibility and productivity. Prior software enhancements are described in Version 8.0 Summary. The newest fixed asset software features perform faster when running Microsoft Windows XP or Windows 7.
Custom versions of the online FAS software have been in day-to-day operation in small businesses in Northern California for over 25 years.
The online fixed asset (FA) user procedures are identified on the Fixed Asset menu shown below. Before any FA procedure can be run, the user must first sign-on by entering a valid User-ID and password. To start a specific FA procedure, enter the 2-digit number associated with that user procedure.
---------------------------------------------------------------------------- | FIXED ASSET MENU (2010) 07-14-2010 12:23 | |----------------------------------------------------------------------------| | | | No Procedure Name No Procedure Name | | -- ------------------------------- -- ------------------------------ | | 01 - Enter Asset Master Records 10 - Inquire Repair History | | 02 - Print Asset Master List 11 - Inquire Depreciation Schedule | | 03 - Calculate Depreciation Expense 12 - Print IRS 4562 Worksheet | | 04 - Print Depreciation Expense Report 13 - Process FAS Batch Input | | 05 - Print Asset Disposal Report 14 - Purge Old FAS Records | | 06 - Print Asset Valuation Report 15 - Inquire Asset Expense By Month | | 07 - Enter Maintenance or Repair Data 16 - Print Scheduled Service Report | | 08 - Print Equipment Repair Report 92 - Redefine System Printer | | 09 - Post Depreciation To GL System 94 - Search FA System | | 99 - End FA Menu | | | | Enter FA Procedure Number......[ ] | | | |----------------------------------------------------------------------------| | F1=Help F2=Enter F9=Print F10=Exit | ----------------------------------------------------------------------------
Data entry procedures FA01 and FA07 display fields that comprise each record and perform online file update functions (add, modify and delete). An Asset Master Record (name, cost and depreciation information) must be entered into the FA System before the calculate depreciation expense procedure is performed. Equipment maintenance and repair data is entered using procedure FA07, as well as the definition of preventative maintenance service requirements.
Inquiry procedure FA10 displays asset service and repair information. Procedure FA11 displays the annual depreciation schedule of an asset. Procedure FA13 enables the user to search and display assets by name. Inquire Asset Expenses (FA15) shows a one-screen summary by month for 5 years of repair expenses or asset purchases.
Reporting procedures FA02, FA04, FA05, FA06, FA08, FA12 and FA16 print basic FA reports on line printers (computer-size paper) or laser printers (letter-size paper). The annual IRS 4562 Worksheet is printed by procedure FA12 and conforms to IRS specifications. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options. Procedures FA09 and FA14 print a one-page control report showing the number of records processed for audit trail purposes.
Procedure FA03 calculates depreciation schedules by calendar year for each capital asset (building, vehicle, etc.) with different accounting books (company, federal, state, other) and updates the database with the results. At the end of the month (or year) procedure FA09 is executed to post depreciation expense information to a General Ledger System. Procedure FA05 updates the online database with any net gain or loss when an asset is sold during the year.
The FA procedures identified on the Fixed Asset menu are described in the FA Menu Procedures document.
In addition to the operational, security and technical features mentioned in the Accounting Software Summary, some key functional features of this fixed asset software are highlighted below:
1. Schedule equipment due for preventative maintenance service, as well as monitor repair and equipment failures.
2. Provide a complete inventory of all company assets (equipment, property, buildings and intangibles), including a user defined location code and Asset Group code.
3. Provide a number of different depreciation methods that can be specified for an asset and used to calculate depreciation expense. Each asset can handle four different methods, if necessary, to correspond to the company book, federal reporting, state reporting and other.
4. Calculate annual or monthly depreciation expense for each asset by FA procedure FA03.
5. Flexible reporting capability allows the user to request and print 43 different fixed asset reports.
The online FAS software references three records in the Database Control System (required) to control basic system functions (Company Control Record), to verify User-IDs (User Control Record) and to validate the Asset Group code and other user definable codes (Code Definition Records).
The FA System software formats and outputs General Journal Records to either an export Transfer File (DBSTRN) for input to another computerized GL system or directly into the General Ledger System (optional).
The FA software supports dynamic linking between data entry procedures by using function key F7.
The Fixed Asset System (FAS) operates on personal computers (pc) running Microsoft Windows XP, Windows 7, Windows 98 and Windows 3.1 in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the disk location of all files on the client or server. Additionally, the FAS software can be run on a single stand-alone pc or on a UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system.
The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the FAS executable programs. The Windows fixed asset programs are the same as the DOS fixed asset programs for compatibility and can be run also from a removable disk, such as a CD-ROM or USB flash drive.
The Database Control System from Legler Systems Company is required to support the FA System. The FA source programs are written in COBOL, the most widely used business programming language. All FA COBOL programs allow the user to define different date formats (MODAYR or YRMODA) for data entry and reporting purposes, as well as other system-wide options.
The FA System software cost is identified in the Software Price Sheet.
Other online accounting modules are listed in the Accounting Software Summary document.
To request sample reports and screen formats, General Information Manual or free pc demo on CD-ROM of the FA System, please e-mail Bill Legler in the San Francisco Bay Area, California.
Legler Systems Company, developer of the online Fixed Asset software, is located in the East Bay of the SF Bay Area in Northern California and provides local on-site FAS software support in Alameda County (major cities are Oakland, Fremont, Berkeley and Hayward), Contra Costa County (major cities are Concord, Antioch and Walnut Creek) plus other counties in California (CA). Telephone and e-mail support is available throughout the United States.