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The Fixed Asset System from Legler Systems supports multiple online users with many special features for handling the company assets (property and equipment) and depreciation accounting in small and midsize enterprises. This customizable online software can be run as a stand-alone accountin application or integrated with other financial modules, such as the General Ledger System.
Online fixed asset (FA) procedures are identified on the Fixed Asset Menu shown below. Before any computer procedure can be run, the user must first sign-on by entering a valid User-ID and password. To start a specific FA procedure, enter the 2-digit number associated with that procedure.
FIXED ASSET MENU:
------------------------------------------------------------------------- | FIXED ASSET MENU (2005) 03-01-2005 12:22 | |-------------------------------------------------------------------------| | | | No Procedure Name No Procedure Name | | -- ------------------------------- -- --------------------------- | | 01 - Enter Asset Master Records 10 - Inquire Repair History | | 02 - Print Asset Master List 11 - Inquire Depreciation Sch. | | 03 - Calculate Depreciation Expense 12 - Print IRS 4562 Worksheet | | 04 - Print Depreciation Expense Rpt 13 - Process FAS Batch Input | | 05 - Print Asset Disposal Report 14 - Purge Old FAS Records | | 06 - Print Asset Valuation Report 15 - Inquire Asset Expense By Mo | | 07 - Enter Maintenance or Repair Data 16 - Print Scheduled Service Rpt | | 08 - Print Equipment Repair Report 92 - Redefine System Printer | | 09 - Post Depreciation To GL System 99 - End FA Menu | | | | Enter FA Procedure Number......[ ] | | | |-------------------------------------------------------------------------| | F1=Help F2=Enter F9=Print F10=Exit | -------------------------------------------------------------------------
Data entry procedures FA01 and FA07 display fields that comprise each record and perform online file update functions (add, modify and delete). A Fixed Asset Record (name, cost and depreciation information) must be entered into the FA System before depreciation expense calculation can be performed. Equipment maintenance and repair data is entered using procedure FA07, as well as the definition of preventive maintenance service requirements.
Inquiry procedure FA10 displays asset service and repair information. Procedure FA11 displays the annual depreciation schedule of an asset. Procedure FA13 enables the user to search and display assets by name. Inquire Asset Expenses (FA15) shows a one-screen summary by month for 5 years of repair expenses or asset purchases.
Reporting procedures FA02, FA04, FA05, FA06, FA08, FA12 and FA16 print basic FA reports on line printers (computer-size paper) or laser printers (letter-size paper). The annual IRS 4562 Worksheet is printed by procedure FA12 and conforms to IRS specifications. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options. Procedures FA09 and FA14 print a one-page control report showing the number of records processed for audit trail purposes.
Procedure FA03 calculates the annual depreciation expense schedule for each capital item (building, vehicle, etc.) with different accounting books (company, federal, state, other) and updates the database with the results. At the end of the month (or year) procedure FA09 is executed to post depreciation expense information to a General Ledger System. Procedure FA05 updates the online database with any net gain or loss when an asset is sold during the year.
Redefine system printer procedure FA92 allows the user to redefine where the reports are to be printed. If a disk file is specified, the report is written to disk from which it can be displayed in a pop-up report window (92V) and then printed on paper by pressing function key F9.
FIXED ASSET SYSTEM FEATURES:
In addition to the operational, security and technical features mentioned in the Accounting Software Summary, some key functional features of this fixed asset software are highlighted below:
1. Schedule equipment due for preventive maintenance service, as well as monitor repair and equipment failures.
2. Provide a complete inventory of all company assets (equipment, property, buildings and intangibles), including a user defined location code and asset group code.
3. Provide a number of different depreciation methods that can be specified for an asset and used to calculate depreciation expnese. Each asset can handle four different methods, if necessary, to correspond to the company book, federal reporting, state reporting and other.
4. Calculate annual or monthly depreciation expense for each asset by FA accounting procedure 03.
5. Flexible reporting capability allows the user to request and print 43 different fixed asset reports.
FIXED ASSET SYSTEM INTERFACE CAPABILITIES:
The online FA software references three records in the Database Control System to control basic system functions (Company Control Record), to verify User-IDs (User Control Record) and to validate expense accounts and other user definable codes (Code Definition Records).
The FA System software formats and outputs General Journal Records to either an export Transfer File (DBSTRN) or directly into the General Ledger System (optional).
HARDWARE AND SOFTWARE REQUIREMENTS:
The Fixed Asset System (FAS) runs on any compatible 386 or higher PC or UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system. The FAS software operates on personal computers running all versions of Windows from Windows 3.1 to Windows Vista in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the disk location of all files on the client or server. The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the DOS executable programs of the FAS COBOL software.
The Database Control System from Legler Systems Company is required to support the FA System. The FA source programs are written in COBOL for easy maintenance and portability. More business software is written in the COBOL language than any other programming language. All FA COBOL programs are Year 2000 compliant and allow the user to define different date formats (MO-DA-YR or YRMODA) for data entry and reporting purposes.
MORE INFORMATION AVAILABLE:
To request all sample reports and screen formats, a General Information Manual or PC demo on CD-ROM of the FA System, please e-mail Bill Legler in the San Francisco Bay Area, California.
New software features are described in the Version 8.0 Summary document.
The FA System software cost is identified in the Software Price Sheet.
Custom versions of the FAS software have been in operation for the past 15 years.