Accounting Software Customization Features

The accounting software customization features enable a user to change the online accounting software by Legler Systems Company without computer program modifications. Most of these software customization features can be implemented "on-the-fly" by the user and take effect immediately. Procedure DBxx refers to procedure xx on the Database Control System menu.

The major accounting software customization features are described below:

1. The screen color code for the background color and foreground color is specified for each user. The screen color is set in the User Control Record (procedure DB08). The background color cannot be the same as the foreground color. Also, different screen color codes (background color and foreground color) are specified for the online Help Window.

2. Other user specific options are set in the User Control Record, such as display real-time dashboards, display dollar sign ($) in dollar amount fields, window size, start menu when user signs-on, foreground screen color code associated with the word "NOTES" and override some error messages.

3. The initial application menu to be displayed after the user signs on the financial software can vary by user. The initial application menu is set in the User Control Record.

4. The display of disk record I/O counts on the last line of the screen while printing online reports is set by System-Option-14 in the Company Control Record (DB03). Also, various control reports print disk record counts of the number of data records retrieved from the online Master File (DBSMST).

5. Different functional options for a specific application are defined by various system options in the Company Control Record. Each accounting application can have its own Company Control Record.

6. The calendar date format including separator character (e.g. dash, period or slash) for data entry and management reporting is set by several system options in the Company Control Record, such as MODAYR, YR-MO-DA or MO/DA/YEAR. Entry dates reference System-Option-33 and System-Option-34. Report dates reference System-Option-35 and System-Option-36.

7. How data prompts are displayed including separator character (e.g. dash or underscore) and field delimit character (e.g. brackets or parenthesis) for data entry screens are initially set from the indexed Program File (DBSPGM) and System-Option-32 in procedure DB03.

8. Run-time parameters are used to set basic options when the main financial application is initially loaded or starts. These run-time parameters are defined in the indexed Program File, which also defines the disk location of each support file and application program.

9. Any error message and help message shown in the online Help Window can be changed or expanded by updating the source Help File (DBSHLP.TXT) and then executing procedure DB11 to reload the online Help File (DBSHLP). If procedure DB11 is run with a special Message-ID of "DB11", a blank line is inserted between paragraphs in the online Help File for added readability when displayed in the online Help Window.

10. The data prompt names and the sequence they are displayed on the screen can be changed by updating the source Format File (DBSFMT.TXT) and then executing procedure DB11 to reload the online Format File (DBSFMT).

11. Data field names and prompt names can be easily changed from uppercase letters only to uppercase and lowercase letters by using procedure DB11 to reload the online Format File with the Load Option of "L". This conversion logic handles both ASCII and EBCDIC coding structures.

12. GL account code names can be easily changed from uppercase letters only to uppercase and lowercase letters by using procedure DB02 with a Renumber Option of "L". This conversion logic handles both ASCII and EBCDIC coding.

13. Only a user can change his/her password at any time by using the "PW" command. The new password is encrypted when stored in the User Control Record. A strong password is a combination of uppercase and lowercase letters, numbers and special characters.

14. The HP laser printer PCL commands are predefined codes for each report and stored in Code Definition Records (DB01) with a Code-Type of "LP". Some reports can be setup to print a border. To selectively print a border around any report written to disk, enter "92V" to view the report, press F8 and then press F9 to print the report with a border.

15. A general report writer capability allows the user to select, sort and print any field within any data record in the online Master File using procedure DB12. Field names are identified by a unique field number.

16. The User-ID can be printed in the heading of all reports to identify which report was requested by whom when several operators are sharing the same printer. This feature is set by System-Option-30 in procedure DB03.

17. The page number format in accounting and management reports is set by System-Option-37 in the Company Control Record as either "Page x" or "Page x of y".

18. Most management and accounting reports provide a sort option prompt which allows the operator to specify the sequence of detail accounting transactions printed in a report. Any non-default sequence is indicated in the report heading as "SEQ=X".

19. The GL account code, department number, location code, salesman code and other code fields are user defined codes in the system. These user defined codes are specified by Code Definition Records with a specific Code-Type (e.g. "AC" for GL account codes).

20. Before burning a CD-ROM or writing to USB drive, the Report-Date field in Company Control Record should be set to the date of the backup, because that date will appear in the menu heading when the application is started from a CD-ROM or USB drive.

21. The real-time dashboards to be displayed on the screen are set by the Dashboard-ID field in the User Control Record. These real-time dashboards contain the latest summary information from the online Master File. The dollar limit of a "high value" transaction is set in the User Control Record. The real-time Report History Dashboard shown the report selection parameters for the last 12 runs.

22. All management and accounting reports can be printed in uppercase and lowercase letters when System-Option-44 is set to '1' in procedure DB03.

More Information on the Online Accounting Software Features:

To receive additional information on the Legler Systems accounting software, e-mail Bill Legler in the San Francisco Bay Area, California or go to the Online Business Accounting Software Overview page.

Version 11.8 (2024). All rights reserved by Legler Systems Company.