Accounting Software Customization Features
The accounting software customization features enable a user to change the
online accounting software by Legler Systems Company without computer program
modifications. Most of these software customization features can be implemented
"on-the-fly" by the user and take effect immediately. Procedure DBxx refers to
procedure xx on the Database Control System menu.
The major accounting software customization features are described below:
- The screen color code for the background color and foreground color is
specified for each user. The screen color is set in the User Control Record
(procedure DB08). The background color cannot be the same as the
foreground color. Also, different screen color codes (background color
and foreground color) are specified for the online Help Window.
- Other user specific options are set in the User Control Record, such as
display real-time dashboards, display dollar sign ($) in dollar amount fields,
window size, start menu when user signs-on, foreground screen color code
associated with the word "NOTES" and override some error messages.
- The initial application menu to be displayed after the user signs on the
financial software can vary by user. The initial application menu is set
in the User Control Record.
- The display of disk record I/O counts on the last line of the screen while
printing online reports is set by System-Option-14 in the Company Control
Record (DB03). Also, various control reports print disk record counts of
the number of data records retrieved from the online Master File (DBSMST).
- Different functional options for a specific application are defined by
various system options in the Company Control Record. Each accounting
application can have its own Company Control Record.
- The calendar date format including separator character (e.g. dash, period
or slash) for data entry and management reporting is set by several
system options in the Company Control Record, such as MODAYR, YR-MO-DA or
MO/DA/YEAR. Entry dates reference System-Option-33 and System-Option-34.
Report dates reference System-Option-35 and System-Option-36.
- How data prompts are displayed including separator character (e.g. dash or
underscore) and field delimit character (e.g. brackets or parenthesis)
for data entry screens are initially set from the indexed Program File (DBSPGM)
and System-Option-32 in procedure DB03.
- Run-time parameters are used to set basic options when the main financial
application is initially loaded or starts. These run-time parameters are
defined in the indexed Program File, which also defines the disk location
of each support file and application program.
- Any error message and help message shown in the online Help Window can be
changed or expanded by updating the source Help File (DBSHLP.TXT) and
then executing procedure DB11 to reload the online Help File (DBSHLP).
If procedure DB11 is run with a special Message-ID of "DB11", a blank line
is inserted between paragraphs in the online Help File for added readability
when displayed in the online Help Window.
- The data prompt names and the sequence they are displayed on the screen
can be changed by updating the source Format File (DBSFMT.TXT) and then
executing procedure DB11 to reload the online Format File (DBSFMT).
- Data field names and prompt names can be easily changed from uppercase letters
only to uppercase and lowercase letters by using procedure DB11 to reload
the online Format File with the Load Option of "L". This conversion logic
handles both ASCII and EBCDIC coding structures.
- GL account code names can be easily changed from uppercase letters only
to uppercase and lowercase letters by using procedure DB02 with a
Renumber Option of "L". This conversion logic handles both ASCII and
- Only a user can change his/her password at any time by using the "PW"
command. The new password is encrypted when stored in the User Control
Record. A strong password is a combination of uppercase and lowercase letters,
numbers and special characters.
- The HP laser printer PCL commands are predefined codes for each report and
stored in Code Definition Records (DB01) with a Code-Type of "LP". Some
reports can be setup to print a border. To selectively print a border
around any report written to disk, enter "92V" to view the report, press
F8 and then press F9 to print the report with a border.
- A general report writer capability allows the user to select, sort and
print any field within any data record in the online Master File using
procedure DB12. Field names are identified by a unique field number.
- The User-ID can be printed in the heading of all reports to identify
which report was requested by whom when several operators are sharing
the same printer. This feature is set by System-Option-30 in procedure
- The page number format in accounting and management reports is set
by System-Option-37 in the Company Control Record as either "Page x"
or "Page x of y".
- Most management and accounting reports provide a sort option prompt
which allows the operator to specify the sequence of detail accounting
transactions printed in a report. Any non-default sequence is indicated
in the report heading as "SEQ=X".
- The GL account code, department number, location code, salesman code and
other code fields are user defined codes in the system. These user
defined codes are specified by Code Definition Records with a specific
Code-Type (e.g. "AC" for GL account codes).
- Before burning a CD-ROM or writing to USB drive, the Report-Date field in
Company Control Record should be set to the date of the backup, because
that date will appear in the menu heading when the application is started
from a CD-ROM or USB drive.
- The real-time dashboards to be displayed on the screen are set by the
Dashboard-ID field in the User Control Record. These real-time dashboards
contain the latest summary information from the online Master File.
The dollar limit of a "high value" transaction is set in the User Control Record.
The real-time Report History Dashboard shown the report selection parameters
for the last 12 runs.
- All management and accounting reports can be printed in uppercase and
lowercase letters when System-Option-44 is set to '1' in procedure DB03.
More Information on the Online Accounting Software Features:
To receive additional information on the Legler Systems accounting software,
e-mail Bill Legler
in the San Francisco Bay Area, California or go to the
Online Business Accounting Software Overview page.
Version 11.8 (2018). All rights reserved by Legler Systems Company.