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The General Ledger System (GLS) from Legler Systems is based on the client-server model and supports many special features for handling the general ledger and financial reporting functions in small businesses and midsize companies. Either 2-column, 3-column or 4-column financial statements can be printed on letter-size paper and for time period. This customizable financial statement software can be run as a stand-alone accounting application or integrated with other financial modules, such as Accounts Payable System, Accounts Receivable System, Fixed Asset System and Payroll System.
New 2010 features of the GL software support real-time dashboards for general ledger transactions and separate report windows that enable the user to view a report at the same time as performing data entry operations in the original window, as described in the Version 10.0 Summary document. These real-time dashboards are shown below the general ledger menu when using large screens. The 2009 general ledger software features include mouse support and large screen (80x50) support, as described in the Version 9.0 Summary document. This general ledger system can function with or without a mouse for greater user flexibility and productivity. Prior software enhancements are described in Version 8.0 Summary. The newest general ledger software features execute faster when running Microsoft Windows XP or Windows 7.
Custom versions of the online GLS software have been in day-to-day operation in small businesses in Northern California for over 25 years.
The online general ledger (GL) user procedures are identified on the General Ledger menu shown below. Before any GL procedure can be run, the user must first sign-on by entering a User-ID and password. To start a specific GL procedure, enter the 2-digit number associated with that user procedure.
----------------------------------------------------------------------------- | GENERAL LEDGER SYSTEM MENU (2010) 09-04-2010 13:24 | |=============================================================================| | | | No Procedure Name No Procedure Name | | -- ------------------------------- -- ------------------------------ | | 01 - Enter General Journal Records 11 - Process Year-End Balances | | 02 - Print General Journal Report 12 - Process Reversing Journals | | 03 - Post Journal To Account Masters 13 - Process GL Batch Input | | 04 - Print Detail Account Report 14 - Rollover Fixed Journals | | 05 - Print Working Trial Balance 15 - Inquire Account History By Month | | 06 - Process Month-End Closing 16 - Purge Old GL Records | | 07 - Print Financial Statements 17 - Print Budget Detail Report | | 08 - Print Financial Operating Report 18 - Print Chart Of Accounts | | 09 - Process Account Adjustments 19 - Query Account Master Records | | 10 - Inquire Account Status 92 - Redefine system Printer | | 94 - Search GL System | | 99 - End GL Menu | | | | Enter GL Procedure Number.......[ ] | | | |=============================================================================| | F1=Help F2=Enter F9=Print F10=Exit | -----------------------------------------------------------------------------
Data entry procedure GL01 displays fields that comprise each general journal record and performs online file update functions (add, modify and delete). Actual amounts as well as annual budget data can be entered online with a different Source-Type code. Also, any account adjustments are entered in data entry procedure GL01 and processed online by procedure GL09.
Inquiry procedures GL10 and GL15 display debit or credit dollar information on a specific GL account code and time period. Inquire Account History (GL15) shows a one-screen summary by month for 5 years of account balances. Query Account Master Records (GL19) shows the period totals by GL account code (and department) within the calendar year.
Reporting procedures GL02, GL04, GL05, GL08, GL17 and GL18 print reports on line printers (computer-size paper) or laser printers (letter-size paper). The format of financial statements (procedure GL07) is user definable and printed on letter-size paper. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options. Procedures GL03, GL06, GL09, GL11, GL12, GL13, GL14 and GL16 print a one-page control report showing the number of records processed for audit trail purposes.
Rollover fixed journals procedure GL14 automatically creates General Journal Records in the next accounting period so they do not have to be re-entered each month.
Process reversing journals procedure GL12 automatically creates General Journal Records in the next accounting period reversing the prior accrual.
The GL procedures identified on the General Ledger menu are described in the GL Menu Procedures document.
In addition to the operational, security and technical features mentioned in the Accounting Software Summary, some key functional features of the general ledger software are highlighted below:
1. Debit and credit amounts entered on-line by GL account code must be equal in data entry procedure GL01. Recording accounting data follows the standard GL account structure of either a 4-digit account code or 6-digit account code plus department number (System-Option-26 in DB03).
2. This financial statement software allows the user to define each line item in a financial statement (Income Statement, Balance Sheet or Cash Flow Statement) by specifying separate Code Definition Records (DB System) that identify the specific GL account code associated with the line item. The GL account code structure is independent of the line items shown in financial statements.
3. Separate actual and budget amount fields are defined for each GL account code and department combination in the Account Master Record for faster processing when printing financial statements and accounting reports. Account balances can be viewed online by inquiry procedure GL10.
4. User controls the month-end closing process by executing a separate online procedure GL06.
5. Flexible reporting capability allows the user to request and print 40 different general ledger reports. Procedure GL07 is used to print financial statements (Income Statement, Balance Sheet and Cash Flow Statement) in different formats.
6. For real-time dashboard 1, a daily (or monthly) bar chart of the number of general journal transactions is shown under the general ledger menu. Up to 4 different real-time dashboards can be displayed.
The online GL software references three records in the Database Control System (required) to control basic system functions (Company Control Record), to verify user-IDs (User Control Record), and to validate GL account codes and other user definable codes (Code Definition Records).
The Accounts Payable System (optional), Payroll System (optional), Accounts Receivable System (optional) and Fixed Asset System (optional) create General Journal Records for direct processing by this GL System or batch importing into this GL System using procedure GL13. System-Option-04 (DB03) controls how these sub-systems post records to the GL System.
The GL software supports dynamic linking to data entry procedures (such as GL10 to GL01) with a single key stroke (function key F7). Dynamic linking to existing NOTES (DB17) on a journal voucher is done with one or two key strokes (F7).
The General Ledger System operates on any x86 personal computer (pc) in the Command Prompt window using Microsoft Windows XP, Windows 7, Windows 98 or Windows 3.1 in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the location of all files on the client or server. Additionally, the GLS software can be run on a single stand-alone pc or on a UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system.
The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the GL executable programs. The Windows general ledger programs are the same as the DOS general ledger programs for compatibility. For historical reporting, the same GL executable programs can be run from a removable disk, such as a CD-ROM or USB flash drive.
The Database Control System from Legler Systems Company is required to support the GL System. The GL source programs are written in COBOL, the most widely used business programming language. All GL COBOL programs allow the user to define different date formats (MODAYR or YRMODA) for data entry and reporting purposes, as well as other system-wide options defined in the Company Control Record (DB03).
The GL System software cost is identified in the Software Price Sheet.
Other online accounting modules are listed in the Accounting Software Summary document.
To request sample reports and screen formats, General Information Manual or free pc demo on CD-ROM of the GL System, please e-mail Bill Legler in the San Francisco Bay Area, California.
Legler Systems Company, developer of the online General Ledger software, is located in the East Bay of the SF Bay Area in Northern California and provides local on-site GLS software support in Alameda County (major cities are Oakland, Fremont, Hayward and Berkeley), Contra Costa County (major cities are Concord, Antioch and Walnut Creek) and other counties in California (CA). Telephone and e-mail support is available throughout the United States (USA).