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The General Ledger System (GLS) from Legler Systems is based on the client-server model and supports many special features for handling the general ledger and financial reporting functions in small businesses and midsize companies. Either 2-column, 3-column or 4-column financial statements can be printed on letter-size paper and for any time period. This customizable financial statement software can be run as a stand-alone accounting application or integrated with other financial modules, such as Accounts Payable System, Accounts Receivable System, Fixed Asset System and Payroll System. The Legler General Ledger software utilizes a character-based user interface with mouse support for fast data entry and optimum performance.
The 2012 GL software includes a new inquiry procedure GL96 (Inquire Latest GL Changes) plus other enhancements. The 2011 GL software update provided a real-time Cash Management Dashboard that shows the current cash account balance from the last GL closing, as described in the Version 10.2 Summary document. The 2010 GL software update included real-time dashboards for general ledger transactions and separate report windows that enable the user to view a report at the same time as performing data entry operations in the original window, as described in the Version 10.0 Summary document. The 2009 general ledger software update included mouse support (left mouse button) and large character-based window (80x50) support, as described in the Version 9.0 Summary document. This general ledger system can function with or without a mouse for greater user flexibility and productivity. The newest general ledger software executes faster when running Microsoft Windows XP or Windows 7.
Custom versions of the online GLS software have been in day-to-day operation in small businesses in Northern California for over 25 years.
The online general ledger (GL) user procedures are identified on the General Ledger menu shown below. Before any online GL procedure can be run, the user must first sign-on by entering a User-ID and password. To display the General Ledger menu, enter only "GL" on any financial menu. To start a specific GL procedure, enter the 2-digit number associated with that online procedure or single-click the left mouse button when pointing to the procedure name on the menu.
----------------------------------------------------------------------------- | GENERAL LEDGER SYSTEM MENU (2011) 11-04-2011 13:25 | |=============================================================================| | | | No Procedure Name No Procedure Name | | -- ------------------------------- -- ------------------------------- | | 01 - Enter General Journal Records 11 - Process Year-End Balances | | 02 - Print General Journal Report 12 - Process Reversing Journals | | 03 - Post Journal To Account Masters 13 - Process GL Batch Input | | 04 - Print Detail Account Report 14 - Rollover Fixed Journals | | 05 - Print Working Trial Balance 15 - Inquire Account History By Month | | 06 - Process Month-End Closing 16 - Purge Old GL Records | | 07 - Print Financial Statements 17 - Print Budget Detail Report | | 08 - Print Financial Operating Report 18 - Print Chart Of Accounts | | 09 - Process Account Adjustments 19 - Query Account Master Records | | 10 - Inquire Account Status 92 - Redefine system Printer | | 94 - Search GL System | | 96 - Inquire Latest GL Changes | | 99 - End GL Menu | | | | Enter GL Procedure Number.......[ ] | | | |=============================================================================| | F1=Help F2=Enter F9=Print F10=Exit | -----------------------------------------------------------------------------
Data entry procedure GL01 displays fields that comprise each general journal record and performs online file update functions (add, modify and delete). Actual dollar amounts assigned to each GL account code, as well as annual budget data, is entered online with a specific Source-Type code. Any account adjustments are entered in data entry procedure GL01 and processed online by adjustment procedure GL09.
Inquiry procedures GL10 and GL15 display debit or credit dollar information on a specific GL account code and time period. Inquire Account History (GL15) shows a one-screen summary by month for 5 years of account balances. Query Account Master Records (GL19) shows the accounting period (YRMO) totals by GL account code (and department) within the calendar year. Inquire Latest GL Changes procedure (GL96) displays a list of the latest General Journal Records (GL01) or Account Master Records (GL19) in descending chronological date sequence.
Online reporting procedures GL02, GL04, GL05, GL08, GL17 and GL18 print accounting reports on a line printer (computer-size paper) or a laser printer (letter-size paper). Accounting reports can be displayed on the screen in a separate report window prior to printing a hardcopy. The format of financial statements (procedure GL07) is user definable and printed on letter-size paper. Each online reporting procedure displays a screen for the user to enter report selection parameters, such as accounting periods, codes, report formatting and sorting options. Procedures GL03, GL06, GL09, GL11, GL12, GL13, GL14 and GL16 print a one-page control report showing the number of records processed for audit trail purposes.
Rollover fixed journals procedure GL14 automatically creates General Journal Records in the next accounting period, so they do not have to be manually re-entered each month. Automatic GL account code assignment is done from the account codes in the prior fixed journal.
Process reversing journals procedure GL12 automatically creates General Journal Records in the next accounting period reversing the prior accrual, so manual entries are avoided. Automatic GL account code assignment is done from the account codes in the prior reversing journal.
The online GL procedures identified on the General Ledger menu are described in more detail in the GL Menu Procedures document.
In addition to the operational, security and technical features mentioned in the Accounting Software Summary, some key functional features of the general ledger software are highlighted below:
1. The total debit amounts and credit amounts entered online for each GL account code must be equal in data entry procedure GL01. Recording accounting data follows the standard GL account structure of either a 4-digit account code only or 6-digit account code plus department number (set by System-Option-26 in procedure DB03). A separate Account-Type code defines the type of GL account, as an asset, liability, capital, revenue or expense account.
2. This financial statement software allows the user to define each line item in a financial statement (Income Statement, Balance Sheet or Cash Flow Statement) by specifying separate Code Definition Records (DB01) that identify the specific GL account code associated with the line item. The GL account code structure is independent of the line items shown in financial statements.
3. Separate actual and budget dollar amount fields are defined for each GL account code and department combination in the Account Master Record for faster processing when printing financial statements and accounting reports. Account balances can be viewed online by inquiry procedure GL10.
4. The user controls the month-end closing process by executing a separate online procedure GL06.
5. Flexible online reporting procedures allow the user to request and print 40 different general ledger reports by specifying various report selection parameters. Procedure GL07 is used to print financial statements (Income Statement, Balance Sheet and Cash Flow Statement) in several different formats as specified by the user.
6. For real-time Bar Chart Dashboard (No. 1), a daily (or monthly) bar chart of the number of general journal transactions is shown under the general ledger menu. Up to 4 different real-time dashboards can be displayed: two real-time Bar Chart Dashboards and two real-time List Dashboards.
7. Support batch job processing (optional), where report selection parameters are entered online for later batch processing by a separate job script.
8. In the GL System, special notes (comments, instructions, etc.) can be entered and displayed from data entry screen GL01 by dynamically linking to procedure DB17 using function key F7 or the mouse.
9. Enable automatic GL account code lookup by entering the first digit of the GL account code or the Account-Type code (A, L, C, R or E) in the account code field (Acct-No). A help window of matching GL account codes is automatically displayed, so the user can select the desired account without keying in the code digits. To manually lookup a GL account code, refer to the Chart of Accounts (GL18) or the Code Definition Report (DB02) for Code-Type of "AC".
The online GL software references three records in the Database Control System (required) to control basic system functions (Company Control Record), to verify User-IDs (User Control Record), and to validate the GL account codes and other user definable codes (Code Definition Records). The current and prior accounting period number is stored in the Company Control Record and controls the time period of accounting transactions entered into the GL System. The accounting period number (YRMO) is composed of a 2-digit year and 2-digit month or week number.
The Accounts Payable System (optional), Payroll System (optional), Accounts Receivable System (optional) and Fixed Asset System (optional) create General Journal Records for direct processing by this GL System or batch importing into this GL System using procedure GL13. The original GL account code assignment is done in these accounting sub-systems before posting to the General Ledger System. The value of System-Option-04 (DB03) controls how these sub-systems post journal records to this GL System, so they do not have to be manually entered in procedure GL01.
The GL software supports dynamic linking to data entry procedures (such as GL10 to GL01) with a single key stroke (function key F7). Dynamic linking to existing "NOTES" (DB17) on a journal voucher is done with one or two key strokes (function key F7) or double-click of the left mouse button.
The General Ledger System operates on any x86 personal computer (pc) in the Command Prompt window using Microsoft Windows XP, Windows 7, Windows 98 or Windows 3.1. The pc can be connected in a local area network (LAN) with complete flexibility in specifying the disk location of master files on the client or server. Additionally, the GLS software can be run on a single stand-alone pc or on a UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system. In addition to the standard screen size (80x25), a larger character-based window of 80 characters wide by 50 rows is now supported for improved usefulness.
The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the GL executable programs. The Windows general ledger programs are the same as the DOS general ledger programs for compatibility. For data archiving and historical reporting, the same GL executable programs can be run from a removable disk, such as a CD-ROM or USB flash drive; thereby eliminating the need to restore old financial data and programs to a separate hard disk drive.
The Database Control System from Legler Systems Company is required to support the GL System and is included with the General Ledger software. The GL source programs are written in COBOL, the most widely used business programming language. Each GL procedure identified on the General Ledger Menu corresponds to a separate COBOL program.
The GL System software cost is identified in the Software Price Sheet.
To request sample accounting reports and screen formats, General Information Manual or free pc demo on CD-ROM of this GL System, please e-mail Bill Legler in the San Francisco Bay Area, California.
Legler Systems Company, developer of the online General Ledger software, is located in the East Bay of the SF Bay Area in Northern California and provides local on-site GLS software support in Alameda County (major cities are Oakland, Fremont, Hayward and Berkeley), Contra Costa County (major cities are Concord, Antioch and Walnut Creek) and other counties in California (CA). Free e-mail and telephone support is available throughout the United States (USA).