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The General Ledger System from Legler Systems supports multiple online users with many special features for handling the general ledger and financial reporting functions in small and midsize enterprises. Either 2-column, 3-column or 4-column financial statements are printed on letter-size paper and can cover any user specified time period. This customizable software can be run as a stand-alone accounting application or integrated with other financial modules, such as Accounts Payable, Accounts Receivable, Fixed Asset and Payroll Systems.
Online general ledger (GL) procedures are identified on the General Ledger Menu shown below. Before any computer procedure can be run, the user must first sign-on by entering a User-ID and password. To start a spcific GL procedure, enter the 2-digit number associated with that procedure.
GENERAL LEDGER MENU:
------------------------------------------------------------------------- | GENERAL LEDGER SYSTEM MENU (2005) 01-31-2005 13:23 | |=========================================================================| | | | No Procedure Name No Procedure Name | | -- ------------------------------- -- ----------------------------| | 01 - Enter General Journal Records 10 - Inquire Account Status | | 02 - Print General Journal Report 11 - Process Year-End Balances | | 03 - Post Journal To Account Masters 12 - Process Reversing Journals | | 04 - Print Detail Account Report 13 - Process GL Batch Input | | 05 - Print Working Trial Balance 14 - Rollover Fixed Journals | | 06 - Process Month-End Closing 15 - Inquire Acct History By Mo | | 07 - Print Financial Statements 16 - Purge Old GL Records | | 08 - Print Financial Operating Report 17 - Print Budget Detail Report | | 09 - Process Account Adjustments 18 - Print Chart Of Accounts | | 92 - Redefine System Printer | | 99 - End GL Menu | | | | Enter GL Procedure Number.......[ ] | | | |=========================================================================| | F1=Help F2=Enter F9=Print F10=Exit | -------------------------------------------------------------------------
Data entry procedure GL01 displays fields that comprise each journal record and performs online file update functions (add, modify and delete). Actual amounts as well as annual budget data can be entered online with a different Source-Type code. Also, any account adjustments are entered by procedure GL01 and processed online by procedure GL09.
Inquiry procedures GL10 and GL15 display debit or credit information on a specific account code and time period. Inquire Account History (GL15) shows a one-screen summary by month for 5 years of account balances.
Reporting procedures GL02, GL04, GL05, GL08, GL17 and GL18 print reports on line printers (computer-size paper) or laser printers (letter-size paper). The format of financial statements (GL07) are user definable and printed on letter-size paper. Each reporting procedure displays a screen for the user to enter selection criteria, report formatting and sorting options. Procedures GL03, GL06, GL09, GL11, GL12, GL13, GL14 and GL16 print a one-page control report showing the number of records processed for audit trail purposes.
Rollover fixed journals procedure GL14 automatically creates General Journal Records in the next accounting period so they do not have to be re-entered each month.
Process reversing journals procedure GL12 automatically creates General Journal Records in the next accounting period reversing the prior accrual.
Redefine system printer procedure GL92 allows the user to redefine where the reports are to be printed. If a disk file is specified, the report is written to disk from which it can be displayed in a pop-up report window (92V) and then printed on paper by pressing function key F9.
GENERAL LEDGER SYSTEM FEATURES:
In addition to the operational, security and technical features mentioned in the Accounting Software Summary, some key functional features of the general ledger software are highlighted below:
1. Debit and credit amounts entered online must balance in GL accounting procedure 01.
2. The financial statement software allows the user to define each line item in a financial statement (Income Statement, Balance Sheet or Cash Flow Statement) by specifying separate Code Definition Records (DB System) that identify the specific account code associated with the line item.
3. Separate actual and budget amount fields are defined for each account and department combination in the Account Master Record for faster processing when printing financial reports.
4. User controls the month-end closing process by executing a separate online procedure GL06.
5. Flexible reporting capability allows the user to request and print 40 different general ledger reports.
GENERAL LEDGER SYSTEM INTERFACE CAPABILITIES:
The online GL software references three records in the Database Control System to control basic system functions (Company Control Record), to verify user-IDs (User Control Record), and to validate accounts and other user definable codes (Code Definition Records).
The Accounts Payable System (optional), Payroll System (optional), Accounts Receivable System (optional) and Fixed Asset System (optional) create General Journal Records for direct processing by this GL System or batch importing into this GL System using procedure GL13. System-Option-04 (DB03) controls how these sub-systems post records to the GL System software.
HARDWARE AND SOFTWARE REQUIREMENTS:
The General Ledger System (GLS) runs on any compatible 386 or higher PC or UNIX based computer, such as the IBM RS/6000 with IBM 3151 terminals using the AIX operating system. The GLS software operates on personal computers running all versions of Windows from Windows 3.1 to Windows Vista in a local area network (LAN) using Microsoft BackOffice Server, NetWare or LANtastic with complete flexibility in specifying the location of all files on the client or server. The Run Time Environment for Micro Focus COBOL support is included at no extra cost with the DOS executable programs of the GLS COBOL software.
The Database Control System from Legler Systems Company is required to support the GL System. The GL source programs are written in COBOL for easy maintenance and portability. More business accounting software is written in the COBOL language than any other programming language. All GL COBOL programs are Year 2000 compliant and allow the user to define different date formats (MO-DA-YR or YRMODA) for data entry and reporting purposes.
MORE INFORMATION AVAILABLE:
To request all sample reports and screen formats, a General Information Manual or PC demo on CD-ROM of the GL System, please e-mail Bill Legler in the San Francisco Bay Area, California.
New software features are described in the Version 8.0 Summary document.
The GL System software cost is identified in the Software Price Sheet.
Custom versions of the GLS software have been in day-to-day operation for the past 25 years.