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ACCOUNTING SOFTWARE - Operational Features

The major operational features described below apply to each online ccounting module from Legler Systems Company and lend themselves to improved operator productivity, so that transactions can be quickly and easily processed.


 1.  A context sensitive help pop-up window is automatically displayed for
     any field the cursor is positioned on whenever function key F1 is
     pressed.  For fields that are defined by Code Definition Record
     (Procedure DB03), the actual codes and associated names are retrieved
     from the master file and displayed when function key F2 is pressed from
     the help window.  Online help is always one keystroke away.

 2.  Computer-detected error conditions cause an error message to be 
     displayed at the bottom of the screen and the cursor is placed on the
     field in error for easy correction by the operator.
 
 3.  The prior report selection parameters are recalled and automatically
     displayed on the terminal the next time that procedure is initiated by
     the user so that they do not have to be re-entered.
 
 4.  Function keys are used for specific actions and are displayed at the
     bottom of the screen.  Any procedure or pop-up window can be ended
     (exit) with a single keystroke by pressing function key F10 to return
     to the menu.  Fewer keystrokes lead to improved performance. 
 
 5.  Full screen (block mode) processing is implemented where all fields
     associated with a data record or report selection parameters are
     displayed at one time.  A second page option is automatically
     implemented to handle data records with many fields or data elements.

 6.  Selected reports can be requested for later batch processing by the
     JOBS program, so that the PC is not tied up printing long reports.
  
 7.  The current field the cursor is positioned on is highlighted so the
     operator can easily identify the field to be entered.
 
 8.  The cursor can be automatically placed on a specific field by entering
     a two-digit number associated with that field thereby reducing the
     number of keystrokes required for skipping fields.  When the field
     number is specified with the query function (Trans-code = Qxx), the
     cursor is automatically positioned on that field after the record is
     retrieved from the master file and displayed on the terminal
     (Trans-code set to "M").

 9.  Multiple ways of retrieving records from the master file are supported,
     such as (a) chronologically by system date, (b) by a specific ID number
     (such as vendor number) or (c) by a data field (such as invoice number).
     The exact ways a record is retrieved depends upon the type of record.

10.  The last record added or modified is retrieved from the master file and
     displayed on the terminal by just specifying "Q" as the Trans-code and
     pressing function key F2.  Successive records are quickly retrieved 
     chronologically by system date each time function key F5 (backwards) or
     function key F6 (forwards) is pressed.

11.  For various inquiry procedures, the latest or most recent information
     is displayed first.  If no date range is entered by the operator, only
     data for the latest 12 months is displayed.

12.  User procedures are initiated from a system menu by specifying a 2-digit
     procedure number.  To go to another procedure in another system is
     easily accomplished by entering the system-ID (e.g. AP for Accounts
     Payable) followed by the specific procedure number (AP03).

13.  Automatic ID number lookup and assignment from initials of the name is
     programmed to reduce coding time and errors.  For example, in the AP
     system the vendor number is automatically assigned whenever the initials
     of the vendor name (such as PB for Pacific Bell) are entered as the
     vendor number. If more than one vendor has the same initials, then
     a pop-up selection window is automatically displayed on the terminal 
     identifying those vendors and allowing the user to select the correct
     vendor with one keystroke (by pressing function key F2).
 
14.  Automatic assignment of name initials from the first letter of each
     word in the name or description field when new records are added to the
     database for subsequent automatic ID number lookup.

15.  The help message associated with error messages describe both the cause
     and solution to the error.

16.  The physical printer where reports are to be printed, as well as the
     number of copies can be altered at any time by the user.  When a disk
     file is specified as the printer, the user can view the report in a
     pop-up report window (Procedure "92V ") prior to actual printing by
     pressing function key F9.

17.  The ability to request management and accounting reports based upon a
     number of selection criteria, such as date range, specific code, etc.
     provide the user with a flexible reporting mechanism.  The number of
     selection prompts depends upon the specific report being requested.

18.  The entry of dates can be either 6 or 8 digits depending upon the
     setting of System-Option-34 in the Company Control Record.  Six digit
     dates require 25 percent fewer keystrokes.

19.  Once computer processing begins, either by entering the last field on a
     screen or pressing function key F2, a status message indicating that
     report processing has started is always displayed on the last line of
     the screen to inform the user that the procedure started.

20.  When printing online reports, the number of records being processed
     is displayed at the bottom of the screen for operator reference.  This
     feature is set by System-Option-14 in the Company Control Record.

21.  The user can print all error or help messages associated with a module
     for documentation purposes by using procedure DB11.

22.  When entering detail transactions, such as a Vendor Invoice Record
     (AP02), the associated Vendor Master Record (AP01) can be displayed
     with a single keystroke (function key F7) for reference purposes.

23.  Many management and accounting reports allow the user to print only
     summary totals for verifying batch totals and balancing to other
     reports (Entry Correct of "S").

24.  Voucher, order, invoice and name-ID numbers can be automatically
     assigned from special sequence counters in the Company Control Record
     to minimize clerical errors associated with manual entry.

25.  The same application programs that access the online database on disk
     are used to select and printed historical data from a CD-ROM to avoid
     different clerical operating procedures.

MORE INFORMATION:

To receive additional information on the Legler Systems online accounting software, please e-mail Bill Legler or go to the Accounting Software Summary page.

Revision 7.8 - Copyright 2000 by Legler Systems Company. All rights reserved.