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1. A context sensitive help pop-up window is automatically displayed for
any field the cursor is positioned on whenever function key F1 is
pressed. For fields that are defined by Code Definition Record
(Procedure DB03), the actual codes and associated names are retrieved
from the master file and displayed when function key F2 is pressed from
the help window. Online help is always one keystroke away.
2. Computer-detected error conditions cause an error message to be
displayed at the bottom of the screen and the cursor is placed on the
field in error for easy correction by the operator.
3. The prior report selection parameters are recalled and automatically
displayed on the terminal the next time that procedure is initiated by
the user so that they do not have to be re-entered.
4. Function keys are used for specific actions and are displayed at the
bottom of the screen. Any procedure or pop-up window can be ended
(exit) with a single keystroke by pressing function key F10 to return
to the menu. Fewer keystrokes lead to improved performance.
5. Full screen (block mode) processing is implemented where all fields
associated with a data record or report selection parameters are
displayed at one time. A second page option is automatically
implemented to handle data records with many fields or data elements.
6. Selected reports can be requested for later batch processing by the
JOBS program, so that the PC is not tied up printing long reports.
7. The current field the cursor is positioned on is highlighted so the
operator can easily identify the field to be entered.
8. The cursor can be automatically placed on a specific field by entering
a two-digit number associated with that field thereby reducing the
number of keystrokes required for skipping fields. When the field
number is specified with the query function (Trans-code = Qxx), the
cursor is automatically positioned on that field after the record is
retrieved from the master file and displayed on the terminal
(Trans-code set to "M").
9. Multiple ways of retrieving records from the master file are supported,
such as (a) chronologically by system date, (b) by a specific ID number
(such as vendor number) or (c) by a data field (such as invoice number).
The exact ways a record is retrieved depends upon the type of record.
10. The last record added or modified is retrieved from the master file and
displayed on the terminal by just specifying "Q" as the Trans-code and
pressing function key F2. Successive records are quickly retrieved
chronologically by system date each time function key F5 (backwards) or
function key F6 (forwards) is pressed.
11. For various inquiry procedures, the latest or most recent information
is displayed first. If no date range is entered by the operator, only
data for the latest 12 months is displayed.
12. User procedures are initiated from a system menu by specifying a 2-digit
procedure number. To go to another procedure in another system is
easily accomplished by entering the system-ID (e.g. AP for Accounts
Payable) followed by the specific procedure number (AP03).
13. Automatic ID number lookup and assignment from initials of the name is
programmed to reduce coding time and errors. For example, in the AP
system the vendor number is automatically assigned whenever the initials
of the vendor name (such as PB for Pacific Bell) are entered as the
vendor number. If more than one vendor has the same initials, then
a pop-up selection window is automatically displayed on the terminal
identifying those vendors and allowing the user to select the correct
vendor with one keystroke (by pressing function key F2).
14. Automatic assignment of name initials from the first letter of each
word in the name or description field when new records are added to the
database for subsequent automatic ID number lookup.
15. The help message associated with error messages describe both the cause
and solution to the error.
16. The physical printer where reports are to be printed, as well as the
number of copies can be altered at any time by the user. When a disk
file is specified as the printer, the user can view the report in a
pop-up report window (Procedure "92V ") prior to actual printing by
pressing function key F9.
17. The ability to request management and accounting reports based upon a
number of selection criteria, such as date range, specific code, etc.
provide the user with a flexible reporting mechanism. The number of
selection prompts depends upon the specific report being requested.
18. The entry of dates can be either 6 or 8 digits depending upon the
setting of System-Option-34 in the Company Control Record. Six digit
dates require 25 percent fewer keystrokes.
19. Once computer processing begins, either by entering the last field on a
screen or pressing function key F2, a status message indicating that
report processing has started is always displayed on the last line of
the screen to inform the user that the procedure started.
20. When printing online reports, the number of records being processed
is displayed at the bottom of the screen for operator reference. This
feature is set by System-Option-14 in the Company Control Record.
21. The user can print all error or help messages associated with a module
for documentation purposes by using procedure DB11.
22. When entering detail transactions, such as a Vendor Invoice Record
(AP02), the associated Vendor Master Record (AP01) can be displayed
with a single keystroke (function key F7) for reference purposes.
23. Many management and accounting reports allow the user to print only
summary totals for verifying batch totals and balancing to other
reports (Entry Correct of "S").
24. Voucher, order, invoice and name-ID numbers can be automatically
assigned from special sequence counters in the Company Control Record
to minimize clerical errors associated with manual entry.
25. The same application programs that access the online database on disk
are used to select and printed historical data from a CD-ROM to avoid
different clerical operating procedures.
MORE INFORMATION:
To receive additional information on the Legler Systems online accounting software, please e-mail Bill Legler or go to the Accounting Software Summary page.