Payroll System Features:

The primary objective of the Payroll System from Legler Systems is to process payroll information in an online environment so that specific procedures can be performed in seconds rather than the hours required by traditional batch methods of computer processing. This PR system performs the basic payroll system objectives by providing a complete and accurate record of all payroll transactions affecting each hourly and salaried employee.

Specific Payroll System features and objectives are highlighted below:

1. Maintain a Labor Detail Record on the number of hours worked and the types of work done by hourly employees during a payroll period, as well as the associated general ledger account distribution information for labor expense.

2. Calculate gross pay for hourly employees based upon the hours worked including overtime, if any. The gross pay for salaried employees is predefined for each payroll period in the Employee Master Record.

3. Automatically calculate required federal and state payroll taxes, such as income tax withholding, Medicare, FICA and unemployment tax, for both employees and employer and store the results in a Payroll Period Record for each pay period.

4. Print payroll checks with stubs on preprinted forms showing current period and year-to-date (YTD) dollar earnings and deductions. These same multi-purpose check forms can be used by the Accounts Payable System. Pay checks can be printed for a single employee or for a specified group of employees.

5. Print payroll reports, such as Labor Edit Report, Hours Distribution Report and Payroll Register, to provide an audit trail of data entered into the system so that adequate audit control is maintained.

6. Print generalized payroll reports with the capability to extract specific payroll information from the online database, such as "List the total FICA withheld this quarter for each employee".

7. Print the Payroll Posting Report summarizing general ledger posting information by ledger account for either manual or automatic posting to the GL System (PR09). Either the accrual or cash accounting method is supported.

8. Print annual IRS W-2 forms and W-3 transmittal totals for each employee paid during the year.

9. Enable the user to change the federal and state tax rates used in calculating payroll withholding and deductions by storing payroll tax rates in Payroll Rates Records (PR14).

10. Provide reporting capability by location (or department) and job code (order number). Location and job codes used by this system should be consistent with the location codes used by other modules within the company.

11. Provide online inquiry capability to (1) display all data elements on a single employee, and (2) display all hours and dollar amounts associated with payroll earnings and deductions for an employee.

12. Define an Active-Flag to prohibit current online entry of an inactive employee yet keep that code for historical reporting purposes.

13. Maintain vacation balance (hours available) per employee and automatically calculate vacation earned hours per payroll period based upon hours worked (System-Option-28).

14. Automatically assign voucher numbers to each labor transaction for positive control and audit trail. This payroll system feature can be overridden by the setting of System-Option-16 (DB03).

15. Automatically code expense accounts to a labor detail entry based upon standard expense codes setup for that employee to reduce clerical coding errors. This payroll system objective minimizes the clerical data entry workload.

16. Maintain a Employee Master Record for each employee that will be receiving computer-printed payroll checks. Information in the Employee Master Record includes name, address, marital status, hourly salary, voluntary deductions, labor distribution account codes and other information affecting payroll.

17. Provide source document control over input transactions to the computer by establishing batch numbers.

18. Provide the capability to create custom PR reports where the user defines the data fields to be selected and printed (DB12).

19. Automatically display a detail record (Employee Master Record or Labor Detail Record) when function key F7 is pressed while in data entry procedure PR01 and in inquiry procedure PR10. This payroll system objective enables the operator to quickly drill down to more information.

20. Handle any fiscal year for accounting purposes, even one different from the calendar year, through the use of a separate accounting period number (YRMO).

21. Verify state code and ZIP code (first 3 digits) associated with an employee address. The Canadian province code is validated when the ZIP code is not numeric.

22. Automatic employee number assignment whenever the employee name initials are entered as the employee number. Employee initials are manually or automatically set in the Employee Master Record.

23. Print quarterly and annual employer reports, including IRS 940 and IRS 941. The California DE-3 form can be printed.

24. Provide system options in the Company Control Record to handle 6-digit or 8-digit dates for Y2K compliance.

A General Payroll Report (PR07) can be printed at any time covering payroll data for the year-to-date, quarter-to-date or for any payroll period. This general report writer allows the user to define the report columns by specifying specific dollar codes or hour codes. This report provides a flexible method of organizing payroll data by time period and by type of payroll activity. It can be used for management purposes and to prepare documents for use by federal and state agencies.

More Information on Payroll System Objectives:

To receive additional information on this online Payroll software, please e-mail Bill Legler in the SF Bay Area, California or go to the Payroll System page.

Version 7.9 - Copyright 2009 by Legler Systems Company. All rights reserved.