MAILING LIST FUNCTIONAL FEATURES:
The primary objective of the Mailing List System is to process name and
address information in an online environment so that specific procedures
are performed in seconds rather than the hours required for traditional
batch methods of computer processing. This system performs the basic data
entry functions by providing a complete and accurate record of all
transactions affecting each name and address within a mailing list.
Specific functional features of this online Mailing List System are
highlighted below:
1. Maintain Name Address Records on all individual and company names
in the ML System by name-ID number.
2. Automatically assign name-ID numbers to each input transaction for
positive control and audit trail purposes. This feature can be
overridden by the setting of System-Option-24 (DB03).
3. Provide for up to eight user assigned Category codes to uniquely
code each group of similar names.
4. Provide the flexibility to handle multiple types of mailing lists
within the database through the use of a separate List code.
5. Provide a method of allowing the user to select names to be
printed by specifying up to five different List codes and specific
categories within a mailing list.
6. Print mailing address labels in several different options, such as
1-up, 2-up, 3-up and 4-up using either 6 or 9 lines per label.
7. Provide the capability to integrate the mailing list with any
letter (created with standard text editor) where this letter is
computer printed with the name and address from a selected mailing
list.
8. Provide batch input capability for initial file creation and
processing of input created by other computerized systems.
9. Relate names to one another for special chain mailing lists used
in multi-level network marketing.
10. Provide online inquiry capability to (1) display all data elements
on a single name and (2) display all names within a ZIP code or
partial name field.
11. Define an Active-Flag to prohibit online entry of a name-ID record
yet keep that name for historical reporting purposes.
12. Provide source document control over input transactions to the
computer by establishing batch numbers.
13. Provide the capability to create custom ML reports where the user
defines the data fields to be selected and printed (DB12).
14. Provide import and export capability using any PC ASCII file (comma
separated fields) containing name and address information.
15. Print USPS POSTNET barcodes on mailing address labels for 5-digit,
9-digit and 11-digit (nine digits plus 2-digit delivery point) ZIP
codes on a laser printer.
16. Automatically display a detail record (Name Address Record) when
function key F7 is pressed for inquiry procedure ML06.
17. Verify the state code and ZIP code (first 3 digits) associated with
a mailing address. The Canadian province code is validated when
the ZIP code is not numeric.
18. Support multiple user defined list codes through the use of Code
Definition Records (DB01).
19. Provide system options in the Company Control Record to handle
6-digit or 8-digit dates for Y2K compliance.
If other financial systems from Legler Systems are installed, then the
name and addresses stored in Customer Master Records (AR System), Vendor
Master Records (AP System), Employee Master Records (PR System), Vendor
Invoice Records (Misc. Vendor names in AP System) and Order Text Records
(Shipto names in OE System) can be automatically reformatted and added to
the Mailing List System as Name Address Records. List codes of AP, AR, PR,
MV and OE are reserved to identify these special mailing lists.
MORE INFORMATION:
To receive additional information on this online accounting software,
please e-mail Bill Legler or go to the Mailing List System page.
Version 7.3 - Copyright 2000 by Legler Systems Company. All rights reserved.