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Mailing List System Features:

The primary objective of the Mailing List (ML) System from Legler Systems is to process name and address information in an online environment, so specific online procedures are performed in seconds rather than the hours required for traditional batch methods of computer processing. This ML System performs the basic mailing list objectives by providing a complete and accurate record of all contact transactions affecting each name and address within a mailing list.

Specific Mailing List features and objectives of this software are highlighted below:

  1. Maintain a separate Name Address Record on each individual and company name in the ML System by a unique Name-ID number and List code.

  2. Automatic Name-ID number assignment is done when new name transaction are added to the ML System for positive control and audit trail purposes. This mailing list feature can be overridden by the setting of System-Option-24 (DB03).

  3. Provide for up to eight user assigned Category codes to uniquely code a group of similar names.

  4. Provide the flexibility to handle multiple types of mailing lists within the database through the use of a separate List code.

  5. Provide an easy method of allowing the user to select names to be printed by specifying up to five different List codes and specific categories within a mailing list.

  6. Print mailing address labels in several different formats, such as 1-up, 2-up, 3-up and 4-up using either 6 or 9 lines per label.

  7. Provide the capability to integrate the mailing list with any letter (created with standard text editor) where this letter is computer printed with the name and address from a selected mailing list. Each name receives the same letter.

  8. Provide batch input capability for initial file creation and the processing of input transactions created by other computerized systems.

  9. Relate names to one another for special chain mailing lists used in multi-level network marketing.

  10. Provide online inquiry capability to (1) display all data elements on a single name and (2) display all names within a ZIP code range.

  11. Define an Active-Flag for each Name-ID number to prohibit online entry of an inactive Name-ID record, yet keep that old name for historical reporting purposes.

  12. Provide source document control over input name transactions to the computer by establishing batch numbers.

  13. Provide the capability to create custom ML reports where the user defines the data fields to be selected, sorted and printed (DB12).

  14. Provide import and export capability using any PC ASCII file (comma separated fields) containing name and address information.

  15. Print USPS POSTNET barcodes (optional) on mailing address labels for 5-digit, 9-digit and 11-digit (nine digits plus 2-digit delivery point) ZIP codes on a laser printer.

  16. Automatically display a detail record (Name Address Record) when function key F7 is pressed from inquiry procedure ML06. This mailing list objective enables the operator to quickly drill down to more information.

  17. Verify the state code and ZIP code (first 3 digits) associated with a mailing address. The Canadian province code is validated when the ZIP code is not numeric.

  18. Support any List code defined by the user with a Code-Type of "LT" using Code Definition Records (DB01). This mailing list objective enables the user to define multiple mailing lists.

  19. Provide system options in the Company Control Record to handle 6-digit or 8-digit dates for user preference.

  20. In addition to online processing, batch job processing is supported where ML report requests are entered online for later batch processing.
If other financial systems from Legler Systems are installed, then the name and addresses stored in Customer Master Records (AR System), Vendor Master Records (AP System), Employee Master Records (PR System), Vendor Invoice Records (Misc. Vendor names in AP System) and Order Text Records (Ship-To names in OE System) can be automatically reformatted and added to the Mailing List System as Name Address Records. List codes AP, AR, PR, MV and OE are reserved to identify these special mailing lists.

The ML System procedures that can be run by the user are identified in the Mailing List Menu document.

Name Address Record:

Mailing name and address information is stored in the Name Address Record. Online procedure ML01 is used to add, change (modify), query and delete Name Address Records. For all new name entries, the Name-ID number is automatically assigned using a sequence number counter in the Company Control Record (DB03). Other ML procedures read these name records to print management reports and mailing labels.

The primary key of the Name Address Record is the Record-Type code, List code and Name-ID number.

More Information on Mailing List System Objectives:

For additional information on this online Mailing List software, please e-mail Bill Legler in the SF Bay Area, California or go to the main Mailing List System page.

Version 7.11 - Copyright 2010 by Legler Systems Company. All rights reserved.