ACCOUNTS RECEIVABLE FUNCTIONAL FEATURES:
The primary objective of the Accounts Receivable System from Legler
Systems is to process accounts receivable information in an online
environment so that specific procedures are performed in seconds rather
than the hours required for traditional batch methods of computer
processing. This system performs the basic accounts receivable functions
by providing a complete and accurate record of all transactions affecting
each customer.
Specific functional features of this online Accounts Receivable System
are highlighted below:
1. Maintain Customer Invoice Records on the dollar amounts to be
collected from from customers as well as the associated general
ledger account distribution information for revenue.
2. Automatically assign voucher numbers to each input transaction for
positive control and audit trail purposes.
3. Automatically post voucher information to specific ledger accounts
to eliminate clerical posting errors by interfacing directly with
the General Ledger System (AR09). Either the cash or accrual
accounting method is supported.
4. Print accounting reports, such as Customer Invoice Report, Cash
Receipts Report, Aged Receivables Report, Receivables Distribution
Report and other reports to provide an audit trail of data entered
into the system so that adequate control is maintained over company
cash receipts and revenue distributions.
5. Print customer statements (AR11) showing the invoices issued during
the period and customer payments received.
6. Automatically calculate the average days delay between the invoice
date and the date the payment is received and update this
information in the Customer Master Record.
7. Maintain Customer Master Record for each customer invoiced by the
company. Information in the Customer Master Record includes name,
address, sales tax rate terms, credit dollar limit and general
ledger revenue account codes.
8. Handle cash sales associated with customer invoices.
9. Allow for the receipt of multiple partial payments against a
customer invoice.
10. Print Past Due Notices showing all unpaid customer invoices and
calculates a customer finance charge when necessary. Customer
Invoice Records can be automatically created to reflect this
finance charge.
11. Provide reporting capability by different locations. The location
code used by this system should be consistent with that used by
other financial systems.
12. Provide auxiliary input capability for initial file creation and
processing input created by other computerized systems, including
separate data entry operations.
13. Handle any fiscal year for accounting purposes, even one different
from the calendar year, through the use of a separate accounting
period number (YRMO).
14. Provide source document control over input transactions to the
computer by establishing batch numbers.
15. Provide online inquiry capability to identify all invoices and
payments received for a specific customer.
16. Provide online inquiry capability to identify all invoices
associated with a specific customer and to summarize payments by
month for the last five years.
17. Define an Active-Flag to prohibit current entry of invoice data
for a customer yet reference that customer number for historical
reporting purposes.
18. Handle multiple bank accounts through a user definable Bank-ID code.
19. Automatically update the Customer Master Record with new invoices
for the latest two years with automatic rollover from one year to
the next so special year-end clerical procedures are avoided.
20. Provide the capability to create custom AR reports where the user
defines the data fields to be selected and printed (DB12). This
procedue is a general purpose custom report writer.
21. Provide the capability to enter prepayment information on AR03 and
automatically update the actual invoice when it is added to the
system by procedures AR02, AR14 or OE05. This prepayment
information stored in a temporary Customer Invoice Record.
22. Update multiple invoices at one time from a single payment using
procedure AR18.
23. Allow the user to specify the sequence of records in a report by
entering a primary (customer) and secondary (invoice) sort option.
24. Automatically display a detail record (Customer Master Record,
Customer Invoice Record or Cash Receipts) when function key F7 is
pressed while in data entry procedures AR03 and AR02 and in inquiry
procedures AR10 and AR15.
25. Select customer invoices with a credit balance, invoices with a net
balance less than x dollars, or invoices with net balance greater
than y dollars when printing the Aged Receivables Report (AR07) and
Outstanding Invoice Report (AR16).
26. Verify the state code and ZIP code (first 3 digits) associated with
a customer address. The Canadian province code is validated when
the ZIP code is not numeric.
27. Automatic customer number assignment whenever the customer name
initials are entered as the customer number. Customer name
initials are manually or automatically set in the Customer Master
Record.
28. Automatically test for duplicate invoices at the time of entry of
new customer invoices. This options is set by System-Option-25.
29. Set up sales tax code to identify different sales tax rates and
store it in each Customer Master Record to minimize file changes
associated with a rate change.
30. Provide system options in the Company Control Record to handle
6-digit or 8-digit dates for Y2K compliance.
Prepayment information can be entered into the Accounts Receivable
System prior to entry of the actual invoice where a temporary record is
created for a special invoice number (PPNNNN). When the actual invoice is
added to the system, prepayment information is automatically moved to the
new invoice and the temporary prepayment record is deleted.
The Accounts Receivable System keeps track of unpaid customer invoices
and partial payments against an invoice. The Aged Receivables Report
(AR07) can be printed at any time to identify customer totals of all unpaid
invoices. Specific outstanding invoices are identified in the Outstanding
Invoice Report (AR16).
Customer statements and Past Due Notices are printed on letter-size
paper for direct mailing to customers with the company heading format
specified by System-Option-01.
MORE INFORMATION:
To receive additional information on this online accounting software,
please e-mail Bill Legler or go to the Accounts Receivable System page.
Version 7.3 - Copyright 2000 by Legler Systems Company. All rights reserved.