Accounts Receivable Features:

The primary objective of the Accounts Receivable (AR) System from Legler Systems is to process accounts receivable information in an online environment, so specific online procedures are performed in seconds rather than the hours required for traditional batch methods of computer processing. This AR System performs the basic accounts receivable objectives by providing a complete and accurate record of all accounting transactions affecting each customer.

Specific Accounts Receivable features and objectives of this software are highlighted below:

1. Maintain a Customer Invoice Record on the dollar amounts to be collected from customers, as well as the associated general ledger revenue account codes.

2. Automatic voucher number assignment is done when new customer invoice transactions are added to the AR System for control and audit trail purposes. This accounts receivable feature can be overridden by the setting of System-Option-16 (DB03).

3. Automatically post revenue information to specific ledger accounts in the General Ledger System (AR09) by accounting period (YRMO) to eliminate clerical posting errors. Either the cash accounting method or accrual accounting method is supported.

4. Print accounting reports, such as Customer Invoice Report, Cash Receipts Report, Aged Receivables Report, Receivables Distribution Report and other reports to provide an audit trail of accounting data entered into the system, so adequate control is maintained over company cash receipts and GL revenue distributions.

5. Print customer statements (AR11) showing the invoices issued during the period and customer payments received.

6. Automatically calculate the average days delay between the invoice date and the date the customer payment is received and update this information in the Customer Master Record.

7. Maintain a Customer Master Record for each customer invoiced by the company. Information in this record includes customer name, address, sales tax rate terms, credit dollar limit and general ledger revenue account codes.

8. Handle cash sales associated with customer invoices.

9. Allow for the receipt of a partial customer payment against a single customer invoice. Up to four parital customer payments can be entered for one customer invoice.

10. Print Past Due Notices (AR12) showing all unpaid customer invoices and calculate a customer finance charge when requested by the user. New Customer Invoice Records can be automatically created to reflect this customer finance charge.

11. Provide reporting capability by different locations. The location code used by this system should be consistent with that used by other financial systems installed at the company.

12. Provide auxiliary input capability for initial file creation and processing input transactions created by other computerized systems, including separate data entry operations.

13. Handle any fiscal year for accounting purposes, even one different from the calendar year, through the use of a separate accounting period number (YRMO) field.

14. Provide source document control over input invoice transactions to the computer by establishing batch numbers.

15. Provide online inquiry capability to identify all invoices and payments received for a specific customer.

16. Provide online inquiry capability to identify all invoices associated with a specific customer and to summarize payments by month for the last five years.

17. Define an Active-Flag for each customer to prohibit online entry of new invoice data for an inactive customer, yet reference that old customer number for historical reporting purposes.

18. Handle multiple bank accounts through a user definable Bank-ID code.

19. Automatically update the Customer Master Record with new total sales for the latest two years with automatic rollover from one year to the next, so special year-end clerical procedures are avoided.

20. Provide the capability to create custom AR reports where the user defines the data fields to be selected, sorted and printed. Procedure DB12 is a general purpose custom report writer that produces custom AR reports.

21. Provide the capability to enter customer prepayment information in AR03 and automatically update the actual invoice when it is added to the AR System by procedures AR02, AR14 or OE05. This customer prepayment information stored in a temporary Customer Invoice Record.

22. Customer payment application,/B> allows the updating of multiple customer invoices at one time from a single payment using procedure AR18.

23. Allow the user to specify the sequence of records in a report by entering a primary (customer) and secondary (invoice) sort option.

24. Automatically display a detail record (Customer Master Record, Customer Invoice Record or Cash Receipts) when function key F7 is pressed from data entry procedure AR03 and procedure AR02 and from inquiry procedure AR10 and procedure AR15. This accounts receivable objective enables the operator to quickly drill down to more information.

25. Select customer invoices with a credit balance, invoices with a net balance less than x dollars, or invoices with net balance greater than y dollars when printing the Aged Receivables Report (AR07) and Outstanding Invoice Report (AR16).

26. Verify the state code and ZIP code (first 3 digits) associated with a customer address. The Canadian province code is validated when the ZIP code is not numeric.

27. Automatic customer number lookup by initals occurs whenever the customer name initials are entered as the customer number for faster customer number lookup. The customer name initials are manually or automatically set in the Customer Master Record when it was created.

28. Automatically test for duplicate invoices at the time of entry of new customer invoices. This option is set by System-Option-25.

29. Establish a Sales-Tax code to identify different sales tax rates and store it in each Customer Master Record to minimize file updates associated with a sales tax rate change. This accounts receivable objective allows the user to define multiple county Sales-Tax codes.

30. Provide system options in the Company Control Record to handle 6-digit or 8-digit dates for user preference.

31. In addition to online processing, batch job processing is supported where AR report requests are entered online for later batch processing.